Field reference
Every field on every Fixed Assets form: label in English and Arabic, type, whether it is required, its limits, a valid example and what the system refuses.
On this page (8)
Asset record
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| Name | الاسم | Text | Yes | Max 200 characters; trimmed | Dell Latitude laptop | Blank -> 'This field is required.'; 201 characters -> 'Enter at most 200 characters.' | |
| Category | الفئة | Choice (active categories only) | Yes | Only categories in state Running/active are listed; the asset takes the category's method, life, rate, convention and residual % unless overridden | Choose... | IT - IT equipment | Draft or archived category sent by API -> 'Choose an active asset category.' |
| Tag | الوسم | Text | No | Max 60 characters; unique inside the company | TAG-0001 | Same tag on another asset -> 'Another asset of this company carries that tag.' (code DUPLICATE_TAG); 61 chars -> 'Enter at most 60 characters.' | |
| Serial number | الرقم التسلسلي | Text | No | Max 80 characters | SN-8841-AE | 81 characters -> 'Enter at most 80 characters.' | |
| Location | الموقع | Text | No | Max 160 characters; changes only through a Transfer once capitalised | Dubai HQ - Floor 3 | 161 characters -> 'Enter at most 160 characters.' | |
| Department | القسم | Text | No | Max 80 characters | Finance | 81 characters -> 'Enter at most 80 characters.' | |
| Comes from | المصدر | Choice: A typed acquisition / A supplier bill line / An opening balance (migration) | Yes | Decides which acquisition fields show: manual needs the account; bill needs a bill line; opening takes depreciation already taken | A typed acquisition | A supplier bill line | Any other value by API -> 'An asset comes from a bill, an opening balance or a typed acquisition.' |
| Bill line | سطر الفاتورة | Choice (posted supplier-bill lines with an amount left) | Conditional | Required when Comes from = bill. Lists number, supplier, description and amount still left; the bill must be posted; never more than the line's net across all its assets | Choose... | BILL-00012 - Gulf IT Supplies - Server - 1,200.00 | None chosen -> 'Choose the line of a supplier bill this asset was bought on.'; draft bill -> 'Capitalise from a posted bill.' |
| Cost | التكلفة | Money (AED), 2 decimals | Yes | Above zero. With a bill line, blank means the line's net amount; typed cost is checked against what is left of the line when capitalising | 1,200.00 | 0 or blank (non-bill) -> 'Enter a number above zero.'; 'abc' -> 'Enter a number.'; above the line left at capitalising -> 'Only 1200.00 of that bill line is left to capitalise.' (SOURCE_EXCEEDED) | |
| Acquired on | تاريخ الاقتناء | Date | Yes | Valid date. The acquisition journal and subledger entry are dated with it, so it must fall in an open period | Today (browser day) | 01/07/2026 | Garbage date -> 'Enter a valid date.'; in a locked period (at Capitalise) -> 'This accounting period is locked.' |
| In use from | قيد الاستخدام من | Date | No | On or after Acquired on; blank = Acquired on. Depreciation starts in this month (or the next, per the category's 'Depreciate from') | Today (browser day) | 01/07/2026 | Before Acquired on -> 'An asset is put to use on or after it is acquired.' |
| Paid from / owed to (account) | مدفوع من / مستحق إلى (حساب) | Account code | Conditional | Required for a typed acquisition. Must be an active posting account of the company of kind asset, liability or equity. The acquisition journal credits it | 3000 (opening balance equity) or a supplier / bank account code | Blank -> 'Name the account the acquisition is paid from or owed to.'; an expense account -> '6100 is a expense account; choose a asset or liability or equity account.'; unknown code -> '9999 is not an active posting account of this company.' | |
| Depreciation already taken | الإهلاك المأخوذ مسبقاً | Money (AED) | No | Opening balance only. Not above Cost. Nothing is posted: it is already in the opening trial balance | 2,000.00 | More than cost -> 'Depreciation already taken cannot exceed the cost.'; negative -> 'Enter at least 0.' | |
| Last month it covers | آخر شهر يغطيه | Date (turned into that month's end) | Conditional | Required when depreciation already taken is above zero; those months are counted as used and the schedule starts the month after | 30/09/2026 | Blank with 2,000 taken -> 'Say the last month the opening depreciation covers.' | |
| Method | الطريقة | Choice: The category's / Straight line / Declining balance / Units of production | No | Blank takes the category's method | The category's | Declining balance | Any other value by API -> 'Choose straight line, declining balance or units of production.' |
| Life (months) | العمر (بالأشهر) | Whole number 1 to 1200 | No | Blank takes the category's life. Straight-line months = life less months already used | The category's (60 if a category keeps the default) | 36 | 0 -> 'Enter a whole number from 1 to 1200.'; 1201 -> 'Enter a whole number from 1 to 1200.'; '3.5' -> 'Enter a whole number.' |
| Residual value | القيمة المتبقية | Money (AED) | No | Not above Cost. Blank = Cost x the category's residual % | Cost x residual % | 120.00 | Above cost -> 'The residual value cannot exceed the cost.'; negative -> 'Enter at least 0.' |
| Annual rate (%) | المعدل السنوي (%) | Number 0 to 100 | Conditional | Shown only when Method is set to Declining balance on the asset; each month = carrying amount x rate / 12 (switching to straight line when that is more, if the category says so) | The category's rate | 24 | 101 -> 'Enter at most 100.'; text -> 'Enter a number.' |
| Units expected over its life | الوحدات المتوقعة طوال العمر | Number | Conditional | Required for Units of production and above zero; each month's charge = (carrying - residual) x units used / units still expected | 1,000 | 0 -> 'Units of production needs the units expected over the asset's life.' | |
| Revision (hidden) | رقم المراجعة | Number held by the screen | Yes | Sent back on every Save / Capitalise / Approve so two people cannot overwrite each other | Current revision | 3 | Stale revision -> 'This record changed; reload it and try again.' (HTTP 409) |
Change dialogs
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| Effective | تاريخ السريان | Date | No | Blank = company's today (Dubai). The change's journal is dated with it; depreciation is first posted up to the month before (impairment) or through that month (disposal) | Today (browser day) | 30/09/2026 | Garbage -> 'Enter a valid date.'; in a locked period (at approval) -> 'Depreciation up to the disposal could not be posted: ...' or 'This accounting period is locked.' |
| New location (transfer) | الموقع الجديد | Text | Conditional | Max 160. A transfer needs at least one of location, department or custodian | Dubai Warehouse | All blank -> 'Say where it moves to, or who holds it now.' | |
| New department (transfer) | القسم الجديد | Text | Conditional | Max 80 | Operations | 81 characters -> 'Enter at most 80 characters.' | |
| Recoverable amount (impairment) | المبلغ القابل للاسترداد | Money (AED) | Yes | Must be below the current carrying amount (cost - depreciation - impairment). The loss = carrying - recoverable. Help text shows the book value now | 700.00 | At or above carrying (900.00) -> 'An impairment brings the carrying amount (900.00) down; the recoverable amount is not below it.'; negative -> 'Enter at least 0.' | |
| Valuation evidence (impairment) | مستند التقييم | Text | Yes | Max 300 characters | Valuation report VR-12 dated 28/09/2026 | Blank -> 'This field is required.'; 301 chars -> 'Enter at most 300 characters.' | |
| Months left from now (estimate) | الأشهر المتبقية | Whole number 1 to 1200 | Conditional | Estimate change needs this, the new residual, or both. Posted months are kept: new life = months already used + this | 18 | Both blank -> 'Change the months left, the residual value, or both.'; 0 -> 'Enter a whole number from 1 to 1200.' | |
| New residual value (estimate) | القيمة المتبقية الجديدة | Money (AED) | Conditional | Not above what is left of the asset (its carrying amount) | 150.00 | Above the carrying amount -> 'The residual value cannot exceed what is left of the asset.' | |
| How (disposal) | الطريقة | Choice: Sold / Scrapped | Yes | Scrapped means no proceeds | Sold | Sold | Scrapped with proceeds -> 'A scrapped asset has no proceeds; sell it instead.' |
| Portion (1 = all) (disposal) | النسبة (1 = الكل) | Number above 0 up to 1 | Yes | 1 disposes the whole asset; 0.5 removes half the cost, depreciation and impairment and leaves the asset running | 1 | 0.5 | 0 -> 'Enter a number above zero.'; 1.5 -> 'Enter at most 1.' |
| Proceeds (before tax) (disposal) | العائد (قبل الضريبة) | Money (AED) | No | Shown only for Sold. Booked to the disposal clearing account; the buyer's invoice is raised on that account so cash is not booked twice | 0 | 900.00 | Negative -> 'Enter at least 0.'; text -> 'Enter a number.' |
| Reason | السبب | Text | Yes | Max 500 characters | Sold to staff member at book value | Blank -> 'This field is required.'; 501 chars -> 'Enter at most 500 characters.' |
Physical check dialog
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| Found (result) | النتيجة | Choice: Found / Missing / Damaged | Yes | Missing or Damaged opens a discrepancy 'To investigate'; the books do not move | Found | Missing | Any other value by API -> 'Found, missing or damaged.' |
| Checked on | تاريخ الجرد | Date | No | Blank = company's today | Today | 01/10/2026 | Garbage -> 'Enter a valid date.' |
| Where | المكان | Text | No | Max 160; starts as the asset's location | Asset location | Dubai HQ - Floor 2 | 161 characters -> 'Enter at most 160 characters.' |
| Note | ملاحظة | Text | No | Max 500 | Not at desk 4 | 501 characters -> 'Enter at most 500 characters.' |
Depreciation runs
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| Depreciate up to | الإهلاك حتى | Month picker | Yes | Every planned or blocked row up to and including that month, for every running asset, in the financial book | Current month | 2026-09 | Nothing due -> 'Nothing is due up to 2026-09.' (NOTHING_DUE); a run already waiting -> 'A depreciation run is already waiting for approval.' (ALREADY_PROPOSED) |
| Reject reason (Changes to approve) | السبب | Text | Yes | Asked when you press Reject; max 300 characters | Estimate not supported by a quote | Blank -> 'This field is required.'; 301 chars -> 'Enter at most 300 characters.' |
Asset roll-forward
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| From | من | Date | No | Blank = 1 January of this year | 1 January | 01/01/2026 | Garbage -> 'Enter a valid date.' |
| To | إلى | Date | No | Blank = today; not before From | Today | 30/09/2026 | To before From (API) -> 'The end is before the start.' |
| Book | الدفتر | Choice: Financial / each tax or management book | No | Financial shows the ledger tie; tax and management books show no ledger table | Financial | Tax book | Another company's book id by API -> 'Choose one of this company's books.' |
Asset register
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| As of | كما في | Date | No | Blank = today; shows assets acquired on or before it with balances as at that date | Today | 31/07/2026 | Garbage -> 'Enter a valid date.' |
Asset categories
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| Code | الرمز | Text, upper-cased | Yes | Max 30; unique in the company | IT | Blank -> 'This field is required.'; duplicate -> 'Another category has that code.'; 31 chars -> 'Enter at most 30 characters.' | |
| Name | الاسم | Text | Yes | Max 160 | IT equipment | Blank -> 'This field is required.'; 161 chars -> 'Enter at most 160 characters.' | |
| Method | الطريقة | Choice: Straight line / Declining balance / Units of production | Yes | Declining balance needs a rate above zero | Straight line | Declining balance | Declining with rate 0 -> 'A declining-balance category needs its annual rate.' |
| Life (months) | العمر (بالأشهر) | Whole number 1 to 1200 | Yes | Default for the category's assets | 60 | 60 | 0 -> 'Enter a whole number from 1 to 1200.' |
| Annual rate (%) | المعدل السنوي (%) | Number 0 to 100 | Conditional | Shown for Declining balance; must be above zero then | 0 | 20 | 150 -> 'Enter at most 100.'; blank on declining -> 'A declining-balance category needs its annual rate.' |
| Depreciate from | الإهلاك من | Choice: The month it is put to use / The month after | Yes | Decides the first schedule month | The month it is put to use | The month after | Other value by API -> 'Depreciate from the month it is put to use, or the month after.' |
| Residual value (% of cost) | القيمة المتبقية (% من التكلفة) | Number 0 to 100 | No | Default residual = cost x this % | 0 | 10 | 101 -> 'Enter at most 100.'; negative -> 'Enter at least 0.' |
| Capitalisation threshold | حد الرسملة | Money (AED) | No | Stored and shown in the API; no check uses it today | 0 | 1,000.00 | Negative -> 'Enter at least 0.' |
| Asset cost (account) | تكلفة الأصل | Account code | Yes, to activate | Active posting account of kind asset | 1500 (starter chart) / 160100 (reference chart) | Not an asset account -> '6100 is a expense account; choose a asset account.'; missing at activation -> 'IT has no asset cost account.' (MISSING_MAPPING) | |
| Accumulated depreciation (account) | مجمع الإهلاك | Account code | Yes, to activate | Active posting account of kind asset (credit balance) | 1590 / 169000 | Missing at activation -> 'IT has no accumulated depreciation account.' | |
| Depreciation expense (account) | مصروف الإهلاك | Account code | Yes, to activate | Active posting account of kind expense or income | 6100 / 630100 | Asset account -> '1500 is a asset account; choose a expense or income account.'; missing -> 'IT has no depreciation expense account.' | |
| Gain / loss on disposal (account) | أرباح وخسائر الاستبعاد | Account code | Yes, to activate | Active posting account of kind expense or income | 7100 / 740100 | Missing -> 'IT has no gain / loss on disposal account.' | |
| Disposal proceeds clearing (account) | وسيط عائد الاستبعاد | Account code | Yes, to activate | Active posting account of kind asset | 1580 / 160900 | Missing -> 'IT has no disposal proceeds clearing account.' | |
| Impairment expense (account) | مصروف الانخفاض | Account code | No (needed when an impairment is approved) | Active posting account of kind expense or income | 6160 / 630200 | Missing when an impairment is approved -> 'IT has no impairment expense account.' | |
| Accumulated impairment (account) | مجمع الانخفاض | Account code | No (needed when an impairment is approved) | Active posting account of kind asset | 1595 / 169500 | Missing when an impairment is approved -> 'IT has no accumulated impairment account.' | |
| Right of use (API only) | حق الاستخدام | Yes/No (not on the screen) | No | A lease / right-of-use category cannot be activated | No | true (by API) | Activating -> 'Lease / right-of-use accounting needs its own approved policy (discount rate, modifications); it is not a depreciation setting.' (LEASE_GATE) |
Depreciation books
| Field | Arabic label | Type | Required | Rules and limits | Default | Example | Refused when |
|---|---|---|---|---|---|---|---|
| Code | الرمز | Text, upper-cased | Yes | Max 20; unique in the company (FIN is the financial book) | TAX | Blank -> 'This field is required.'; duplicate -> 'Another book has that code.'; 21 chars -> 'Enter at most 20 characters.' | |
| Name | الاسم | Text | Yes | Max 120 | Tax book | Blank -> 'This field is required.'; 121 chars -> 'Enter at most 120 characters.' | |
| Purpose | الغرض | Choice: Tax / Management | Yes | A second financial book cannot be added | Tax | Management | Any other value by API -> 'A further book is a tax or management book; the financial book is the company's one.' |