Human Resources · Reference

Field reference

Every field on every Human Resources form: label in English and Arabic, type, whether it is required, its limits, a valid example and what the system refuses.

On this page (126)

Employee record > Overview > Identification Employee record > Overview > Work contact Employee record > header Employee record > Overview > Private information Employee record > Overview > Emergency contact Employee record > Documents > Add a document Employee record > Documents > Upload Employee record > IDs & visas > Add an identifier Employee record > IDs & visas (API only)Assignment editor Assignment editor > End active assignment Job & pay > New contract Job & pay > New contract (API defaults)Contract detail > Put in force Activate employee dialog Transfer dialog Transfer / Suspend / Resume dialogs Suspend dialog Probation decision dialog HR masters (Jobs/Positions/Grades/Contract types)HR masters Jobs / Contract types Positions Grades Contract types Departments / Cost centres Approvals > Reject dialog Delegate my approvals My HR > Request a profile change My HR > Renew document Headcount & FTE Renewal campaigns > builder Renewal campaigns > builder (API only)Renewal campaigns > pending renewal Approval escalation Employee directory Approvals Document expiry Employee record > Actions > Request leave Applications > Employees > Features Applications > Employees > Fields Candidate record Candidate dialogs (Reject / Withdraw)Offer form Offer form > Pay Offer dialogs (Reject / Decline / Withdraw)New hire > Hire details New hire > Onboarding checklist Pay change form Pay change dialogs Apply pay change dialog Benefit plan form Start offboarding Termination record > Notice Termination record > Clearance dialog Termination record > Recovery dialog Termination record > Leave freeze dialog Termination record > Access cutoff dialog Termination record > Revoke access now / Terminate early / Cancel / Reinstate Place dispute hold Release dispute hold Onboarding checklist Onboarding checklist > Tasks Onboarding task (employee record)Offboarding checklist Time off Employees > Time off > Request leave Leave balances Leave ledger Leave type record Accrual plan record Accrual plan > Add an expected case Accrual plan > Approve plan Accrual plan > Put the plan in force Holidays Holidays > Add holiday Calendar preview Accrual runs > Accrual Accrual runs > Expiry Accrual runs > Year end Accrual runs > FTE change recompute Accrual runs > Review Allocations > New request Allocations > Approve / Reject / Withdraw Attendance days > Generate absent days Attendance days Attendance day record Corrections > New correction Corrections > Decide Overtime approvals Overtime approvals > Approve overtime Overtime approvals > Reject overtime Overtime approvals > Withdraw the approval Timesheets > New timesheet Timesheet record > Lines Timesheet record Timesheet record > Reconciliation Timesheet record > Decision Shifts > record Shifts > Breaks Shifts > Assign employee Shifts > Sample day Rosters > record Rosters > Assign employee Rosters > Schedule preview Working calendars > record Attendance exceptions Attendance exceptions > footer Expense claim record Expense claim > Add an expense Expense claim > Add an expense (API)Expense claim record > Let through Expense claim record > Refuse Travel > New trip Travel > New trip (API)Expense categories > New category Expense categories > New category (API)Travel policies > New policy Company cards > Load a statement Talent (API) > vacancy decision Talent (API) > application Talent (API) > application attachment Talent (API) > review Talent (API) > goal Talent (API) > skill Talent (API) > session

Employee record > Overview > Identification

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Employee number	رقم الموظف	Text	Yes	1-30 characters; starts with a letter/digit/underscore, then letters, digits, . / space -; stored upper-case; unique in the company; locked once the employee is no longer Draft	EMP-T001	Number of another employee -> 'This HR record conflicts with another saved record. Reload and use a unique code or request ID.'; '-ABC' (API) -> 'Send a JSON object with supported fields and valid value types.'
Legal name	الاسم القانوني	Text	Yes	1-160 characters; control characters refused	Test Employee One	Empty (API) -> 'Send a JSON object with supported fields and valid value types.'
Arabic name	الاسم بالعربية	Text	No	Max 160; searchable in the directory	موظف تجريبي
Join date	تاريخ الانضمام	Date	Yes	Locked after Draft; cannot be later than the start of an existing assignment; activation waits until the date is reached (company Dubai date)	01 Oct 2026	Move it after an assignment's start -> 'Joining date cannot follow an existing assignment start.'; change on an Active employee -> 'Employee number and joining date cannot change after activation.'

Employee record > Overview > Work contact

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Work email	البريد الإلكتروني للعمل	Email	No	Max 254; exactly one @, no spaces; NOT unique		test.one@example.com	'a b@x' -> 'Send a JSON object with supported fields and valid value types.'
Work phone	هاتف العمل	Phone	No	Max 40; no format check		+97140000001

Employee record > header

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Photo	الصورة	Image upload	No	PNG, JPEG or WebP; max 2 MB; max 16 megapixels; re-encoded to a 512 px PNG; needs hr.employee.manage		A 300 KB JPEG	A 3 MB photo -> 'Photographs must be no larger than 2 MB.'; a .gif -> 'Use a PNG, JPEG or WebP image below 16 megapixels.'; a renamed text file -> 'That picture could not be read. Use PNG, JPEG or WebP.'

Employee record > Overview > Private information

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Nationality	الجنسية	Select (country)	No	Active countries only; list only sent to holders of hr.private.view	India	An inactive country id (API) -> 'Choose an active country.'
Date of birth	تاريخ الميلاد	Date	Conditional	Before today AND before the join date; Required/Hidden by Applications > Employees > Fields; no minimum-age check	15 Mar 1990	A date after the join date -> 'Date of birth must precede today and joining date.'
Personal email	البريد الإلكتروني الشخصي	Email	Conditional	Max 254; same shape check as work email; Required/Hidden by the Fields setting	test.one.home@example.com	'abc' -> 'Send a JSON object with supported fields and valid value types.'
Personal phone	الهاتف الشخصي	Phone	No	Max 40	+971500000101

Employee record > Overview > Emergency contact

Field	Arabic label	Type	Required	Rules and limits	Example
Emergency contact name	اسم جهة اتصال الطوارئ	Text	Conditional	Max 160; Required/Hidden by the Emergency contact field rule (all three fields together)	Test Relative
Relationship	صلة القرابة	Text	Conditional	Max 60	Brother
Emergency phone	هاتف الطوارئ	Phone	Conditional	Max 40	+971500000102

Employee record > Documents > Add a document

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Document type	نوع المستند	Select	Yes	Active document types of the company (kinds: Passport, Visa, National ID, Work permit, Contract, Medical, Other); Add disabled until chosen	Residence visa	An archived type (API) -> 'That document type is archived.'
Number	الرقم	Text	No	Encrypted at rest; shown only to hr.private.view; no length, format or duplicate check	TEST-VISA-0001
Issued on	تاريخ الإصدار	Date	No	YYYY-MM-DD	01 Oct 2024	'2024/10/01' (API) -> 'Use a valid YYYY-MM-DD date.'
Expires on	تاريخ الانتهاء	Date	No	Not before Issued on; drives 'Expires in n days' (inside the type's alert days) and the expiry report	30 Sep 2026	Before Issued on -> 'A document cannot expire before it was issued.'
Issuing authority	الجهة المُصدِرة	Text	No	Stored max 120 but not checked by the API	GDRFA Dubai

Employee record > Documents > Upload

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Document file	رفع	File	No	PDF, PNG, JPEG or WebP, checked by content signature; max 8 MB; needs hr.private.manage		visa.pdf 400 KB	A .docx renamed .pdf -> 'Upload a valid PDF, PNG, JPEG or WebP file.'; 9 MB PDF -> 'Keep each document attachment under 8 MB.'; empty file -> 'The attachment is empty.'

Employee record > IDs & visas > Add an identifier

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Type	النوع	Select	Yes	Passport; UAE: Emirates ID, UID / Unified number, Visa file number, Labour card / work permit, MOHRE person reference; KSA: National ID, Iqama, Border number, Qiwa, GOSI; Oman: Civil ID, Resident card, Labour permit, MoL, SPF	Emirates ID	Unknown code (API) -> 'Choose a valid identifier type.'
Number	الرقم	Text	Yes	Stored max 80; unique per employee + type + value; NO Emirates ID format check (784-YYYY-NNNNNNN-N)	784-1990-1234567-1	Empty -> 'Enter the number.'
Issued on	تاريخ الإصدار	Date	No	YYYY-MM-DD	01 Jan 2025	'01-01-2025' (API) -> 'Send the date as YYYY-MM-DD.'
Expires on	تاريخ الانتهاء	Date	No	Not before Issued on; drives the 120/90/60/30/15/7-day bands	31 Dec 2026	Before Issued on -> 'It cannot expire before it was issued.'
Issuing authority	جهة الإصدار	Text	No	Stored max 120, not checked	ICP

Employee record > IDs & visas (API only)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Primary / Verified / Country / Note	أساسي / موثّق / الدولة / ملاحظة	Checkbox / Select / Text	No	Accepted by the API but not on the form; setting Primary clears Primary on the other identifiers of that type		is_primary=true

Assignment editor

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Employee	الموظف	Select	Yes	Locked when opened from a record or once saved; cannot be moved to another employee		Change employee on a saved draft (API) -> 'An assignment cannot move to a different employee.'
Department	القسم	Select	Yes	Active department; must equal the position's department; its open/close dates must cover the assignment		Department other than the position's -> 'Assignment department must match the position department.'; department closing before the assignment ends -> 'Reference ends before the assignment; set an explicit assignment end date.'
Position	المنصب	Select	Yes	Active position whose job is active		Archived position -> 'Choose an active reference.'
Grade	الدرجة	Select	Conditional	If the position has a grade it must be that grade		Another grade -> 'Choose the grade assigned to this position.'
Manager	المدير	Select (employee)	No	Not the employee; not a Draft employee; no reporting cycle during the dates		Themselves -> 'An employee cannot report to themselves.'; a draft -> 'Activate the manager's employee record first.'; A->B->A -> 'This manager creates a reporting cycle during the assignment interval.'
Working calendar	تقويم العمل	Select	Yes	Active calendar
Contract type	نوع العقد	Select	Yes	Active contract type
Cost centre	مركز التكلفة	Select	No	Active cost centre covering the dates		Inactive -> 'Choose an active cost centre.'
Valid from	ساري من	Date	Yes	Not before the join date; once the employee is active a new assignment cannot be activated with a past start	Today	Before join date -> 'Assignment cannot start before the employee joins.'; past date on an active employee -> 'An activated employee's new assignment cannot rewrite past dates. Start today or later.'
Valid to	ساري حتى	Date	No	On or after Valid from; empty = open-ended		Before Valid from -> 'End date must be on or after the start date.'
FTE	مكافئ الدوام الكامل	Decimal	Yes	> 0 and <= 1, 4 decimals; employee's overlapping active assignments sum <= 1.0; position's occupied FTE <= its capacity	1.0000	0 or 1.5 (API) -> 'Send a JSON object with supported fields and valid value types.'; 0.6 + 0.5 overlapping -> 'Concurrent assignments cannot exceed 1.0 employee FTE.'

Assignment editor > End active assignment

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Last effective date	آخر تاريخ سريان	Date	Yes	Today or later, not before start, earlier than any existing end			Yesterday -> 'An active assignment can end only today or later and not before its start.'; later than the existing end -> 'Use a date earlier than the existing end date; create a successor to extend.'
Reason for ending assignment	سبب إنهاء التعيين	Text	Yes	Max 500; End button disabled while empty			Empty (API) -> 'A reason is required.'

Job & pay > New contract

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Starts	تاريخ البداية	Date	Yes	Create disabled without it		01 Oct 2026	Missing (API) -> 'Send the date as YYYY-MM-DD.'
Ends	تاريخ النهاية	Date	No	Not before Starts; empty = open (unlimited)			Before Starts -> 'A contract cannot end before it starts.'
Employment type	نوع التعاقد	Select	Yes	Full time, Part time, Temporary, Project, Seasonal, Remote, Internship, Contractor (server also accepts casual)	Full time		'freelance' (API) -> 'Choose a valid employment type.'
Worker category	فئة العامل	Select	Yes	National, GCC national, Expatriate	Expatriate		Other (API) -> 'Choose national, GCC national or expatriate.'
Salary structure	هيكل الراتب	Select	No	Its lines are COPIED into the contract (later edits to the structure do not change it)	None	Standard UAE
Probation (months)	فترة التجربة (أشهر)	Number	No	Calendar months from the start: end = start + n months - 1 day; free text box (not a number box)		6	'six' -> request fails (not refused with a message)

Job & pay > New contract (API defaults)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Contract number / currency / hours / notice	رقم العقد / العملة / الساعات / الإشعار	Text / Number	No	Number generated from the sequence when blank; currency AED; 8 hours x 5 days; notice 30/30 days; not on the form	AED, 8 x 5, 30/30

Contract detail > Put in force

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Signed on	تاريخ التوقيع	Date	No	Accepted by the API on activate; the screen sends nothing, so it stays empty			Activate when another active contract overlaps -> 'Contract <no> is already in force for this period. End it first.'

Activate employee dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Readiness checks / acknowledgements	فحوص الجاهزية	Checklist + checkboxes	Yes	Blocked: join date, assignment covering today, calendar, manager (waivable), signed contract in force, required documents. Warning (tick to acknowledge): unsigned contract, identity incomplete, onboarding open, no bank account			Warning not ticked (API) -> 'Acknowledge the warnings before activating.'; blocked item -> 'Activation is blocked.'
Reason (waive manager)	السبب	Text	Conditional	Max 500; required when waiving the manager (top of the organisation)			Waive with empty reason -> 'Say why this employee has no manager.'

Transfer dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Effective from	ساري من	Date	Yes	Today or later; after the source assignment's start			Yesterday -> 'A change cannot start in the past. Choose today or later.'
Assignment to change / New position / Grade / Manager / Working calendar / Contract type / Cost centre	التعيين المراد تغييره / المنصب الجديد	Selects	Conditional	Blank keeps the current value; at least one must differ; assignment choice needed when two are in force			Nothing changed -> 'Nothing changes. Choose a different position, manager, grade, calendar, contract type, cost centre or FTE.'

Transfer / Suspend / Resume dialogs

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason	السبب	Text	Yes	Max 500			Empty -> 'A reason is required.'

Suspend dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Suspend from (optional) / Expected return (optional)	الإيقاف من / العودة المتوقعة	Date	No	Start today or later (future = scheduled); return after start; one scheduled at a time			Past start -> 'A suspension cannot start in the past.'; return before start -> 'The expected return must follow the suspension.'

Probation decision dialog

Field	Arabic label	Type	Required	Rules and limits	Refused when
Outcome	النتيجة	Radio	Yes	Confirm / Extend / Terminate (terminate starts a draft termination someone else approves)
New probation end date	تاريخ نهاية التجربة الجديد	Date	Conditional	Extend only; after the current end; within 12 months of the probation start	Not later than current -> 'Choose a new end date after the current one.'; 14 months -> 'Probation cannot run past 12 months (<date>).'
Last working day	آخر يوم عمل	Date	Conditional	Terminate only

HR masters (Jobs/Positions/Grades/Contract types)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code	الرمز	Text	Yes	1-30; starts with letter/digit/_; then letters, digits, . / space -; upper-cased; unique per kind; cannot change once used by an active assignment/position		SALES-EXEC	Duplicate -> 'This HR record conflicts with another saved record. Reload and use a unique code or request ID.'; bad pattern -> 'Use the supported fields and valid values for this master.'

HR masters

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Name	الاسم	Text	Yes	1-120	Sales executive
Arabic name	الاسم بالعربية	Text	No	Max 120	تنفيذي مبيعات
Status	الحالة	Select	Yes	Active / Archived; cannot archive while used by an active position or current/future assignment		Archive a used position -> 'This master is used by an active position or current/future assignment.'

Jobs / Contract types

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Description	الوصف	Text area	No	Max 500

Positions

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Job	الوظيفة	Select	Yes	Active job		Archived job -> 'Choose an active reference.'
Department	القسم	Select	Yes	Active department		Inactive -> 'Choose an active department.'
Grade	الدرجة	Select	No	Active grade; forces that grade on assignments
Capacity · FTE	السعة · مكافئ الدوام الكامل	Decimal	Yes	> 0 to 10000, 4 decimals; caps the summed FTE of overlapping active assignments	2.0000	0 -> 'Use the supported fields and valid values for this master.'

Grades

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Rank	الترتيب	Integer	Yes	0-1000	0	5

Contract types

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Probation (months)	فترة التجربة (أشهر)	Integer	No	0-12; can change even when in use	0	6	13 -> 'Use the supported fields and valid values for this master.'

Departments / Cost centres

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Code	الرمز	Text	Yes	2-30 of A-Z 0-9 _ -; upper-cased; unique per dimension	HR-OPS	'A' -> 'Use 2–30 letters, digits, underscores or hyphens.'; duplicate -> 'Another value of this dimension already uses that code.'
Name / Arabic name	الاسم / الاسم بالعربية	Text	Name	Max 120 each		Empty name -> 'Enter valid text (maximum 120 characters).'
Rolls up to	يندرج تحت	Select	No	Same dimension; not itself; no cycle		Own child -> 'Dimension hierarchies cannot form a cycle.'
Open from / Closed after	مفتوح من / مغلق بعد	Date	No	Closed after not before Open from; assignments must fit inside		Closed before opened -> 'The closing date cannot precede the opening date.'

Approvals > Reject dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason (the requester sees this)	السبب (يراه مقدم الطلب)	Text	Yes	Reject disabled while empty; max 500			Empty (API) -> 'Say why you are rejecting this.'

Delegate my approvals

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Delegate employee number	رقم موظف المفوض إليه	Text	Yes	Active or probation employee with a login; not yourself; only a current manager may delegate; leave scope only	EMP-T002	Unknown number -> 'Choose an active employee with system access.'; yourself -> 'You cannot delegate approvals to yourself.'; not a manager -> 'Only a current manager can delegate approvals.'
From / To	من / إلى	Date	Yes	To >= From and >= today; no overlap with an existing delegation to the same person		To in the past -> 'Choose a current or future delegation period.'; overlap -> 'This delegation overlaps an existing one.'
Reason	السبب	Text	No	Max 500

My HR > Request a profile change

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Work phone / Personal phone / Emergency phone	هاتف العمل / الهاتف الشخصي / هاتف الطوارئ	Phone	No	Max 40 each; only filled boxes are sent; at least one change	+971500000201	All boxes empty -> button does nothing (API: 'Send a JSON object with supported fields and valid value types.')
Personal email	البريد الشخصي	Email	No	Max 254; hidden (and refused) when the company hides Personal email	me.test@example.com	'me@' -> 'Send a JSON object with supported fields and valid value types.'
Emergency contact	جهة اتصال الطوارئ	Text	No	Max 160; hidden when Emergency contact is hidden; no Relationship box on this form
Reason	السبب	Text area	No	Max 500

My HR > Renew document

Field	Arabic label	Type	Required	Rules and limits	Refused when
New number / Issued on / Expires on / Issuing authority	الرقم الجديد / تاريخ الإصدار / تاريخ الانتهاء / جهة الإصدار	Text / Date	No	Pre-filled from the current document; number max 80, authority max 120; expiry not before issue	Expiry before issue -> 'A document cannot expire before it was issued.'
Reason	السبب	Text	Yes	Max 500	Empty (API) -> 'Say why this document is being renewed.'
PDF or image evidence (up to 5 files)	ملفات PDF أو صور (حتى 5 ملفات)	Files	Yes	1-5 files; PDF/PNG/JPEG/WebP; each <= 8 MB; together <= 20 MB; one pending renewal per document	No file -> 'Attach at least one renewal document.'; 6 files -> 'Attach no more than 5 files.'; 3 x 8 MB -> 'Keep the combined renewal evidence under 20 MB.'; second request -> 'A renewal request is already pending.'

Headcount & FTE

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
As of	كما في	Date	Yes	Any date; inclusive assignment dates	Company today	30 Sep 2026
Department	القسم	Select	No	Departments only	All departments		A cost centre id (API) -> 'Choose a department.'

Renewal campaigns > builder

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Campaign name	اسم الحملة	Text	Yes	1-120	Q4 visa renewals
Expiry from / Expiry to	الانتهاء من / الانتهاء إلى	Date	Yes	To on or after From; default today; any change clears the preview	01 Nov 2026 - 31 Dec 2026	To before From -> 'Send a JSON object with supported fields and valid value types.'
Employee message	رسالة الموظف	Text area	No	Max 500; empty = 'Please submit updated document evidence from My HR.'

Renewal campaigns > builder (API only)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Document type	نوع المستند	Select	No	Accepted by the API (document_type_id) but not on the screen; empty = all types

Renewal campaigns > pending renewal

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Decision note	ملاحظة القرار	Text	Conditional	Max 500; required to Reject			Reject with empty note (API) -> 'Say why the renewal was rejected.'

Approval escalation

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Enable scheduled escalation	تفعيل التصعيد المجدول	Checkbox	-	Off: the scheduler skips this company	On
Response time (hours)	مهلة الاستجابة (بالساعات)	Number	Yes	1-720 whole hours; also re-times open approval notices	48	24	0 or 721 (API) -> 'Send a JSON object with supported fields and valid value types.'
Notify workspace administrators	إشعار مسؤولي مساحة العمل	Checkbox	-	Admins get 'HR approval is overdue'	On

Employee directory

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Search	بحث	Text	No	Max 160; matches employee number, legal name, Arabic name, work email (contains, case-insensitive); more than 2000 matches refused		T001	Search matching 2001+ rows -> 'More than 2000 employees match. Narrow the search before loading.'
Status filter	الحالة	Choice	No	Draft, Probation, Active, Suspended, Notice, Terminated			state=foo (API) -> 'Choose draft, probation, active, suspended, notice or terminated.'
Cards / List	بطاقات / قائمة	Toggle	-	Remembered in this browser only	Cards

Approvals

Field	Arabic label	Type	Required	Rules and limits	Default	Refused when
Scope	النطاق	Chips	-	Awaiting me / My team / Delegated to me / All (HR); each shows its count	Awaiting me	scope=x (API) -> 'Choose mine, team, delegated or all.'
Type	النوع	Chips	No	Only types with items are shown; click again to clear		type=x (API) -> 'Choose a supported approval type.'
Overdue only	المتأخرة فقط	Checkbox	No	Older than the company's response time (default 48 h)

Document expiry

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Expiry window	نافذة الانتهاء	Chips	-	Expired / Next 30 days / 31-60 / 61-90 / All within 90 days	Next 30 days		bucket=12 (API) -> 'Choose expired, 30, 60, 90 or upcoming.'

Employee record > Actions > Request leave

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Leave type / From / To	نوع الإجازة / من / إلى	Select / Date	Yes	Active leave types; To not before From (rules owned by the leave module)		Annual leave, 12-14 Oct 2026

Applications > Employees > Features

Field	Arabic label	Type	Required	Rules and limits	Default	Example
Feature On/Off	تشغيل/إيقاف الميزة	Toggle	-	'Employees, contracts and assignments' is always on; Off refuses POST/PATCH/DELETE on the feature's routes ('capability_disabled') and removes its menus; reads still work
Time off (hr.leave)	الإجازات	Toggle	-	Off: POST/PATCH/DELETE on leave, hr/leave-cancellation-requests and ess/leave are refused with 'capability_disabled'; menus Time off, Leave balances, Leave ledger and ESS leave go; reads and history still work	On	Off
Time and attendance (hr.attendance)	الحضور والوقت	Toggle	-	Off: changes refused on attendance, ess/attendance and ess/timesheets; the Time & attendance group, Attendance exceptions and ESS attendance menus go	On	Off

Applications > Employees > Fields

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Date of birth / Personal email / Emergency contact mode	تاريخ الميلاد / البريد الشخصي / جهة اتصال الطوارئ	Select	-	Hidden / Optional / Required; Hidden: box gone and a new value refused (also in profile change requests); Required: private information not saved without it	Optional

Candidate record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Full name	الاسم الكامل	Text	Yes	1-160 characters; spaces trimmed		Layla Hassan	Blank -> 'Enter the candidate's name.'
Arabic name	الاسم بالعربية	Text	No	Max 160		ليلى حسن
Email	البريد الإلكتروني	Text	No	Max 254; exactly one @, no spaces		layla.test@example.com	'layla@@x' -> 'Use a valid email address.'
Phone	الهاتف	Text	No	Max 40		+971 50 000 0001
Nationality	الجنسية	Select	No	Active country		Jordan	Inactive country -> 'Choose an active country.'
Source	المصدر	Select	Yes	Referral, Agency, Job portal, Walk-in, Social media, Internal, Other	Other	Referral	Value outside the list (API) -> 'Choose where the candidate came from.'
ID type	نوع الهوية	Select	Conditional	Passport, Emirates ID, National ID, Iqama, Civil ID, UID / Unified number, Other. Needed whenever an ID number is typed		Passport	Number with no type -> 'Say which kind of identifier this number is.'
ID number	رقم الهوية	Text	Conditional	Max 80. Shown only with hr.private.view; writing needs hr.private.manage. Compared ignoring spaces, dashes, dots, slashes and case; must be set before the hire. Unique among live candidates		P1234567	Same number as another live candidate -> 'CAN-0002 is already this person (same identifier).'; no private right -> 'Recording an identifier needs the private personnel permission.'
Position applied for	المنصب المتقدَّم له	Select	No	Active position		Sales executive	Archived position -> 'Choose an active reference.'
Expected join date	تاريخ الانضمام المتوقع	Date	No	Valid date		2026-11-01
Candidate agrees to keep details (consent)	موافقة المرشح على الاحتفاظ بالبيانات	Checkbox	No	Stamps the consent date once, the first time it is ticked; unticking clears the date and the retention date	Off
Keep details until	الاحتفاظ بالبيانات حتى	Date	Conditional	Only with consent ticked		2027-10-02	Date without consent -> 'Record the candidate's consent before setting a retention date.'
Note	ملاحظة	Text area	No	Max 500

Candidate dialogs (Reject / Withdraw)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason	السبب	Text area	Yes	Max 500		Accepted another offer	Blank -> 'Say why.'; candidate with a live offer -> 'Withdraw offer OFR-0003 first.'

Offer form

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Candidate	المرشح	Select	Yes	Not hired / rejected / withdrawn		CAN-0001 Layla Hassan	Rejected candidate -> 'A rejected candidate cannot receive an offer.'
Position	المنصب	Select	Yes	Active position with an active job; choosing it fills the grade		Sales executive	Archived -> 'Choose an active reference.'
Department	القسم	Read-only	No	Follows the position	From position
Grade	الدرجة	Select	No	Active grade; if the position has a grade it must be that grade		G5	Other grade -> 'Choose the grade assigned to this position.'
Reporting manager	المدير المباشر	Select	No	An employee who is working (not Draft or Terminated)		EMP-T001	Terminated employee -> 'Choose a manager who is working.'
Working calendar	تقويم العمل	Select	Yes	Active calendar		UAE 5-day week
Contract type	نوع العقد	Select	Yes	Active contract type; supplies the default probation		Limited
Employment type	نوع التوظيف	Select	Yes	Full time, Part time, Temporary, Project, Seasonal, Casual, Remote, Internship, Contractor	Full time	Full time	Other value (API) -> 'Choose a valid employment type.'
Start date	تاريخ المباشرة	Date	Yes	Not in the past while the offer is a draft; must still be today or later when hiring		2026-11-01	Yesterday -> 'The start date cannot be in the past.'; hire after it passed -> 'The offer's start date has passed. Withdraw it and make a new offer.'
FTE	مكافئ الدوام الكامل	Decimal	Yes	Above 0 up to 1, max 4 decimals	1	1.0000	1.5 (API) -> 'Check the highlighted fields.' with the field named
Probation (months)	فترة التجربة (أشهر)	Integer	No	0-12; blank takes the contract type's probation; the end date is shown (calendar months)	Contract type's	6	13 -> '0 to 12 months.'
Offer expires on	ينتهي العرض في	Date	No	On or before the start date; acceptance after it is refused		2026-10-20	After start -> 'An offer must expire on or before the start date.'; accept after expiry -> 'This offer has expired.'
Note	ملاحظة	Text area	No	Max 500

Offer form > Pay

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Currency	العملة	Text	No	Three capital letters; default is the company currency	AED	AED	'DIRHAM' -> 'Use a three-letter currency code.'
Earning	المستحق	Select	Yes (per line)	Active earning pay component, once per offer; max 30 lines		BASIC	Deduction component -> 'An offer proposes earnings only.'; repeated -> 'A component appears once.'; blank -> 'Choose an active pay component.'
Monthly amount	المبلغ الشهري	Decimal	Yes (per line)	0 to 1,000,000,000, at most two decimals; Total per month is the sum		9000.00	9000.555 -> 'Use a positive amount with at most two decimals.'; -5 -> same message

Offer dialogs (Reject / Decline / Withdraw)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason	السبب	Text area	Conditional	Required for Reject and Withdraw (max 500); optional note for Decline		Budget frozen	Reject blank -> 'Say why the offer is rejected.'; withdraw blank -> 'Say why the offer is withdrawn.'

New hire > Hire details

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee number	رقم الموظف	Text	No	Max 30; starts with a letter, digit or underscore; upper-cased; blank = next number automatically	Assigned automatically	EMP-T020	Number already used -> the hire is refused as a duplicate employee number
Work email	بريد العمل	Text	No	Max 254; one @, no spaces		layla.hassan@test.example	'no-at-sign' -> 'Use a valid email address.'

New hire > Onboarding checklist

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Checklist to run	القائمة التي ستُنفَّذ	Select	No	Active checklist; blank = the one for the contract type, else the company default, else none	Matching checklist	Standard onboarding	Archived (API) -> 'Choose an active onboarding checklist.'

Pay change form

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select	Yes	Probation, Active, Notice or Suspended only; cannot be changed after saving		EMP-T010	Draft or terminated employee -> 'Pay changes are for people who are working (on probation, active, on notice or suspended).'
What is changing	ما الذي يتغير	Select	Yes	Salary, Allowance, Benefit, Loan or advance	Salary	Salary
Effective from	ساري من	Date	Yes	Not before the join date; not more than 730 days ahead; a contract must cover it. Earlier than a frozen payroll period = retroactive		2026-11-01	Before joining -> 'A pay change cannot start before the employee joined.'; 3 years ahead -> 'A pay change cannot start more than two years ahead.'; no contract -> 'No contract covers 2026-11-01, so there is nothing to version.'
Pay component / Benefit plan / Loan or advance	مكوّن الأجر / خطة المزايا / القرض أو السلفة	Select	Yes	Lists what is in force on the date with its current figure. Salary needs a line already on the contract; Allowance may add a new component; Loan = the employee's active loans		BASIC	Component not on contract (salary) -> 'This contract has no BASIC line to change. Use an allowance change to add a new pay component.'; deduction component -> 'A salary or allowance change is to an earning; use a benefit or loan change for deductions.'
In force on that date	الساري في ذلك التاريخ	Read-only	No	Worked out by the server from the contract and earlier versions
New monthly amount / New instalment	المبلغ الشهري الجديد / القسط الجديد	Decimal	Yes (salary, allowance, loan)	0 to 1,000,000,000, two decimals; zero allowed for salary/allowance, loan instalment must be above 0 and not above what is still owed; must differ from what is in force		9900.00	Same as now -> 'That is what is already in force from that date; there is nothing to change.'; loan 5000 on 4500.00 owed -> 'The instalment cannot be more than the 4500.00 still owed.'; 0 on loan -> 'The amount must be more than zero.'
Employee's share / Employer's share	حصة الموظف / حصة صاحب العمل	Read-only	No	Benefit only: shown from the plan, never typed
End this benefit	إنهاء هذه الميزة	Checkbox	No	Benefit only: ends the enrolment (new shares 0); the employee must be enrolled on that date	Off		Not enrolled -> 'This employee is not enrolled in the plan on that date.'
Reason	السبب	Text area	Yes (to submit)	Max 500; may be left blank on a draft		Annual review 2026	Submit blank -> 'A reason is required before a pay change is submitted.'

Pay change dialogs

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason (reject / withdraw / apply)	السبب	Text area	Conditional	Reject: required. Apply of a retroactive change: required (the request's own reason counts). Withdraw: optional			Reject blank -> 'Say why the change is rejected.'; retro apply blank -> 'Say why a retroactive change is being applied.'

Apply pay change dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
I understand this queues adjustments (acknowledge retro)	أُقرّ بأن هذا ينشئ تسويات	Checkbox	Conditional	Required when the date reaches a period payroll has frozen	Off		Not ticked -> 'This change starts in a period payroll has already frozen. Applying it does not rewrite that pay: it queues adjustments for the next open run. Acknowledge that to continue.'

Benefit plan form

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code	الرمز	Text	Yes	1-30; letter/digit/_ first; upper-cased; unique; frozen once any pay change used the plan		MED-GOLD	Duplicate -> 'A benefit plan with code MED-GOLD already exists.'; renaming a used plan -> 'A plan with history keeps its code; archive it and create a new one.'
Name	الاسم	Text	Yes	1-120		Gold medical
Arabic name	الاسم بالعربية	Text	No	Max 120		تأمين طبي ذهبي
Employee's monthly share	حصة الموظف الشهرية	Decimal	No	Two decimals, 0 to 1,000,000,000; needs a payroll mapping if above 0	0	150.00	-1 -> 'Use a positive amount with at most two decimals.'; 150 with no component -> 'A share needs the pay component that carries it into payroll.'
Employer's monthly share	حصة صاحب العمل الشهرية	Decimal	No	Same as above	0	300.00
Starts	يبدأ	Date	Yes	Enrolments before it are refused		2026-01-01
Ends	ينتهي	Date	No	Not before Starts		2026-12-31	Before start -> 'The plan cannot end before it starts.'
Active (open to new enrolments)	نشطة (مفتوحة لاشتراكات جديدة)	Checkbox	No	Archived plans cannot be chosen on a pay change	On
Worker class	فئة العامل	Checkboxes	No	Worker categories of the contract (e.g. national, expatriate); none ticked = every class		Expatriate	Employee of another class -> 'Plan MED-GOLD is for expatriate staff; this employee's contract is national.'
Minimum months of service	الحد الأدنى لأشهر الخدمة	Integer	No	0-600; counted in calendar months from the join date to the effective date	0	12	Join 15 Mar 2026, effective 1 Sep 2026 -> 'Plan MED-GOLD needs 12 months of service by the effective date; this employee will have 6.'
Employee's share is carried by	تُحمَّل حصة الموظف على	Select	Conditional	Active component of kind Deduction			Earning component -> 'This share is carried by a deduction component.'
Employer's share is carried by	تُحمَّل حصة صاحب العمل على	Select	Conditional	Active component of kind Employer cost			Deduction component -> 'This share is carried by a employer cost component.' (wording as the code builds it)

Start offboarding

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select	Yes	Active, Probation or Suspended only; one open separation per person		EMP-T010	Already leaving -> 'This employee already has a separation in progress.'; Draft/Terminated -> 'Only somebody currently employed can be given notice.'
Reason	السبب	Select	Yes	Resignation, Dismissal, Mutual agreement, End of contract, Probation not confirmed, Redundancy, Retirement, Death in service, Absconding, Transfer out of the company, Other	Resignation	Resignation	Unknown (API) -> 'Choose a valid reason: resignation, dismissal, ...'
Notice given on	تاريخ الإشعار	Date	No	Blank = today (Dubai)	Today	2026-10-02
Last working day	آخر يوم عمل	Date	Yes	Not before the notice date and not before the join date		2026-11-01	Before notice -> 'The last day cannot be before the notice.'; blank -> 'Say which day is their last.'; before joining -> 'The last day cannot be before they joined.'
Effective date	تاريخ السريان	Date	No	Not before the last day; blank = last day	Last day	2026-11-01	Before last day -> 'The termination cannot take effect before the last day.'
Notice required (days)	الإشعار المطلوب (أيام)	Integer	No	0-365; only used when no offboarding checklist applies; otherwise the checklist wins and the field is locked	0	30
Notes	ملاحظات	Text area	No	Max 500
Why is the notice waived? (waiver request)	لماذا يُتنازل عن الإشعار؟	Text area	Conditional	Only when notice served is less than required and the checklist allows waiver; a second person decides			Blank -> 'Say why the notice is waived.'; checklist forbids -> 'The checklist does not allow the notice to be waived.'; nothing short -> no waiver is recorded

Termination record > Notice

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Notice paid in lieu	إشعار مدفوع بدلاً من الخدمة	Checkbox	No	Counts a short notice as satisfied	Off

Termination record > Clearance dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Decision (Cleared / Blocked / Not applicable / Request a waiver / Back to pending)	القرار	Radio	Yes	Only while the separation is in notice or cleared		Cleared	Draft record -> 'Clearance applies to a separation in notice; this one is draft.'
What is outstanding / Why should this be waived / Note	ما المتبقي / لماذا يُتنازل عنه / ملاحظة	Text area	Conditional	Required for Blocked and Request a waiver; max 500			Blocked blank -> 'Say what is outstanding.'; waiver blank -> 'Say why this clearance should be waived.'

Termination record > Recovery dialog

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Decision	القرار	Radio	Yes	The asset has been returned (assets only) / Recover from final pay / Request a waiver		Return a loan -> 'Only an asset can be marked returned by HR.' (first words)
Condition on return	حالة الأصل عند الإعادة	Text	No	Max 60	Good, minor scratches
Why should this be waived	لماذا يُتنازل عنه	Text area	Conditional	Required for a waiver request; max 500		Blank -> 'Say why this should be waived.'

Termination record > Leave freeze dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Keep them on purpose / Cancel them too	إبقاؤها عن قصد / إلغاؤها أيضاً	Radio	Conditional	Needed when leave runs past the last day; without one the leave check stays blocked

Termination record > Access cutoff dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Date and Time	التاريخ والوقت	Date + time	Yes	Must be in the future (company clock); 'Use the checklist default' recomputes from the rule		2026-11-01 18:00	Past time -> 'Choose a time in the future; use Revoke now to cut access ...'; after revoke -> 'Access has already been revoked.'

Termination record > Revoke access now / Terminate early / Cancel / Reinstate

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason	السبب	Text area	Conditional	Revoke: optional. Terminate before last day: required. Cancel: required. Reinstate: required; max 500			Cancel blank -> 'Say why the separation is cancelled.'; reinstate blank -> 'Say why the employee is reinstated.'; early blank -> 'Say why they leave before their last day.'

Place dispute hold

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select	Yes	Any employee in the company; fixed when opened from a termination		EMP-T010
Kind	النوع	Select	Yes	Dispute, Legal, Investigation, Other	Dispute	Legal	Other (API) -> 'Choose dispute, legal, investigation or other.'
What the hold is for	سبب الحجز	Text area	Yes	Max 500		Unreturned company vehicle under review	Blank -> 'Say what the hold is for.'

Release dispute hold

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why is the hold released?	لماذا يُرفع الحجز؟	Text area	Yes	Max 500; a different person from whoever placed it		Dispute settled in writing	Blank -> 'Say why the hold is released.'; placer releasing -> 'A different person must release a hold you placed.'

Onboarding checklist

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Code	الرمز	Text	Yes	1-30; upper-cased; unique	ONB-STD
Name / Arabic name	الاسم / الاسم بالعربية	Text	Name	Name 1-120, Arabic max 120	Standard onboarding / التهيئة القياسية	Blank name -> 'Use the supported fields and valid values for this master.'
Contract type	نوع العقد	Select	No	Active contract type; blank = company default	Limited	Archived -> 'Choose an active reference.'

Onboarding checklist > Tasks

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Key	المفتاح	Text	Yes	1-40, lower-case letter first then letters, digits, underscore; unique in the template; max 40 tasks		collect_documents	Repeated key -> 'Use the supported fields and valid values for this master.' (the schema says 'Each task needs its own key.')
Title / Arabic title	العنوان / العنوان بالعربية	Text	Title	Title 1-200, Arabic max 200		Collect passport copy / استلام نسخة الجواز
Owner	المسؤول	Select	Yes	HR, Line manager, IT, Finance, Administration, New joiner. Line manager / New joiner tasks are assigned to that person; others to nobody in particular	HR	IT
Due (days)	الاستحقاق (أيام)	Integer	No	-60 to 365 days from the join date (negative = before the first day)	0	-3	400 -> 'Use the supported fields and valid values for this master.'
Required	إلزامية	Checkbox	No	An open required task is a warning that must be acknowledged at activation	On

Onboarding task (employee record)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Waive reason / note	سبب الإعفاء / ملاحظة	Text area	Conditional	Waiving needs a note (max 500); only HR (hr.employee.manage) can waive or reopen; the assignee can only mark Done			Waive blank -> 'Say why this task is being waived.'; assignee waives -> 'Only HR can waive a task or reopen it.'

Offboarding checklist

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code / Name / Arabic name / Status	الرمز / الاسم / الاسم بالعربية / الحالة	Text / Select	Code, Name	As every HR master. One active checklist per contract type, and one active company default			Second active default -> 'Another active checklist is already the company default.'; second for the same type -> 'Another active checklist already covers this contract type.'
Contract type	نوع العقد	Select	No	Active type; blank = company default		Limited
Notice days	أيام الإشعار	Integer	No	0-365	0	30	400 -> 'Use the supported fields and valid values for this master.'
Notice can be waived	يجوز التنازل عن الإشعار	Checkbox	No	When off, no waiver can be requested	On
Must clear (departments)	مطلوب	Checkboxes	No	Line manager, HR, Finance, IT, Administration, Store, Fleet, Accommodation, PRO; each once; none ticked = all nine	All
Answers for it (owner)	المسؤول	Select per department	No	Short owner role (max 16); blank = the department itself		finance
Clearance due (days before the last day)	موعد الإخلاء (أيام قبل آخر يوم)	Integer	No	0-90	0	3
Company assets that must come back	أصول الشركة المطلوب إعادتها	Checkboxes	No	Laptop, Mobile, SIM, Vehicle, Access card, Uniform, Tools, PPE, Other; none = every asset kind
Access cutoff rule	قاعدة إيقاف الدخول	Select	Yes	End of last day / Hour of last day / Immediate	End of last day	Hour of last day
Cutoff hour (0 to 23)	ساعة الإيقاف (0 إلى 23)	Integer	No	0-23; used by 'Hour of last day'	18	17	24 -> 'Use the supported fields and valid values for this master.'
Frozen for payroll	يُجمّد لمسير الرواتب	Checkboxes	No	Leave snapshot, Recoveries	Both

Time off

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Status chips	الحالة	Chips	No	All / Pending / Approved / Rejected / Cancelled, each with its count (counts follow the people you may see)	All	Pending
Search / filters	بحث	Text	No	Search by employee number, name or leave type; filter by employee number, name, type, From, To, status		EMP-0007

Employees > Time off > Request leave

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select (employee)	Yes	Employees of this company; fixed (greyed) when opened from an employee record; the Send button stays disabled until chosen		An active employee	Employee of another company (API) -> 'Choose an employee of this company.'
Leave type	نوع الإجازة	Select (active leave types)	Yes	Only active types are listed; the first one is pre-selected; types in hours or without half days change which time controls appear	First active type	Annual leave	Archived type (API) -> 'That leave type is archived.'
Which part of the day	أي جزء من اليوم	Select (whole day / morning / afternoon / hours)	Yes	Morning / afternoon only if the type allows half days; hours only if the type allows hours or is counted in hours; one-day only	Whole day	Morning	Hours on a type that does not allow them -> 'This leave type is not taken in hours.'; half day on a whole-day type -> 'This leave type is taken in whole days.'; bad value -> 'Choose the whole day, the morning, the afternoon or hours.'
From / To (dates)	من / إلى	Date	Yes	To not before From; at most 400 days in one request; employee needs an assignment covering the From date; the last day of a termination in progress caps To	Today	15 Oct 2026 to 20 Oct 2026 (4 chargeable days on a Mon-Fri calendar)	To before From -> 'Leave cannot end before it starts.'; 500 days -> 'A single request may cover at most 400 days.'; no assignment -> 'This employee has no assignment covering that date.'; past a leaving employee's last day -> "This employee's last day is <date>. Leave cannot run past it."
From time / To time	من الساعة / إلى الساعة	Time (HH:MM)	Conditional	Required when 'hours' is chosen; both on the same day; within 00:00-24:00; charge = hours / hours-per-working-day for a day type (8 h day: 09:00-11:00 = 0.25 day)		09:00 - 11:00	Missing -> 'Give the times, for example 09:00 and 11:00.'; 'abc' -> 'Use a time as HH:MM.'; end not after start -> 'Leave must end after it starts.'
Half day at the start / at the end	نصف يوم في البداية / في النهاية	Checkbox	No	Multi-day requests only: start at the middle of the first day and/or finish at the middle of the last; each half costs 0.5 day	Off	Half day at the end, 15-16 Oct = 1.5 days	Both halves on a one-day request -> 'A one-day request is the morning or the afternoon, not both halves.'
Reason	السبب	Text	No	Free text kept with the request; no length check in the code		Family event

Leave balances

Field	Arabic label	Type	Required	Rules and limits	Default	Example
Balance	الرصيد	Number (days or h)	-	Whole ledger sum (all years); red when negative; unit shown as days or h		22
Opening / Accrual / Used / Expired / Adjustments / Closing	الافتتاحي / الاستحقاق / المستخدم / المنتهي / التسويات / الختامي	Numbers	-	Current calendar year, 1 Jan to 31 Dec: Opening + Accrual - Used - Expired + Adjustments = Closing; Used is shown as a positive number		10 + 25 - 12 - 3 + 2 = 22
Pending	معلّق	Number	-	Units held by requests still awaiting a decision (memo, not in the balance); available to a new request = Balance - Pending	0	2

Leave ledger

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Cutoff date	تاريخ الإقفال	Date	No	Defaults to the company's today	Today	31 Dec 2026
From	من	Date	No	Defaults to 1 Jan of the cutoff year; cannot be after the cutoff	1 Jan of cutoff year	1 Jan 2026	From after Cutoff -> 'The period cannot start after its cutoff.'
Leave type / Employee status / Employee	نوع الإجازة / حالة الموظف / الموظف	Filters	No	Narrow rows and the totals (totals ignore the search box); units are never added across days and hours	All	Annual leave / Active
Reconciles	مطابق	Yes/No badge	-	Yes when the five parts add to Closing; 'Does not reconcile' is a defect to log	Yes	Yes

Leave type record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code	الرمز	Text	Yes	Up to 30 characters; unique per company		ANNUAL	Empty -> 'A leave type needs a code and a name.'; 31 chars -> 'That is too long: 30 characters for the code and 120 for the names.'; duplicate -> 'A leave type with that code exists.'
Name	الاسم	Text	Yes	Up to 120 characters		Annual leave	Empty -> 'A leave type needs a code and a name.'
Arabic name	الاسم بالعربية	Text	No	Up to 120 characters		إجازة سنوية	121 chars -> 'That is too long: 30 characters for the code and 120 for the names.'
Balance is counted in	يُحتسب الرصيد بـ	Select (Days / Hours)	Yes	Fixed once any request or ledger row uses the type	Days	Days	Change after use -> 'Balances or requests already use this type, so its unit cannot change.'; other value (API) -> 'A balance is counted in days or hours.'
Certificate needed after (days)	شهادة مطلوبة بعد (أيام)	Whole number 0-3650	No	Stored and shown in self-service; HR's own Request leave does not enforce it	0	2	3651 -> 'Enter a number between 0 and 3650.'; 'x' -> 'Enter a whole number.'
Minimum service (months)	الحد الأدنى للخدمة (أشهر)	Whole number 0-3650	No	A request is refused when whole months from the join date to the first leave day are fewer	0	6	Joined 1 Jul 2026, request 15 Oct 2026 for a 6-month type -> 'Annual leave needs 6 months of service.' (type name in the message)
Paid leave	إجازة مدفوعة	Checkbox	No	Unpaid types make payroll queue a deduction when approved after the pay period froze	On	Off for Unpaid leave
Deducts from a balance	تُخصم من الرصيد	Checkbox	No	Off = no balance check and no ledger row on approval (e.g. sick, unpaid)	On	On for Annual
Allow half days (morning or afternoon)	السماح بنصف يوم (صباحاً أو مساءً)	Checkbox	No	Needed for morning / afternoon / half start or end	On	On
Allow hours	السماح بالساعات	Checkbox	No	Needed for hourly requests on a day-counted type (hour-counted types always allow hours)	Off	On
Count calendar days	احتساب الأيام التقويمية	Checkbox	No	On = weekends and holidays inside a request are charged too (a Thu-Tue request costs 6 days instead of 4)	Off	On for a hajj-type leave
Active (open to new requests)	نشط (متاح لطلبات جديدة)	Checkbox	No	Off archives: not offered in new requests, history stays	On	On

Accrual plan record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Plan code	رمز الخطة	Text (upper-cased)	Yes	Up to 30 chars; unique per company (a new version keeps the code)		ANNUAL30	Empty or 31 chars -> 'A plan needs a code of up to 30 characters.'; duplicate -> 'A plan with that code exists. Add a new version of it instead.'
Name	الاسم	Text	Yes	Up to 120 characters		Annual leave 30 days	Empty -> 'A plan needs a name of up to 120 characters.'
Leave type	نوع الإجازة	Select	Yes	One of this company's leave types		Annual leave	None chosen -> "Choose one of this company's leave types."
How often it is earned	تكرار الاستحقاق	Select (each month / each year / a year released in monthly slices)	Yes	monthly: Rate each month; annual: Rate once a year; upfront: Rate is the whole year, posted as monthly slices	each month	each month	Other (API) -> 'Choose monthly, annual or upfront.'
Rate	المعدل	Number >= 0, up to 99999, 4 decimals	Yes	Units earned per period at FTE 1; 30 days a year = 2.5 monthly	0	2.5	-1 -> 'Must be at least 0.'; 100000 -> 'Must be at most 99999.'; 'abc' -> 'Enter a number.'; 5 decimals -> 'Use at most 4 decimal places.'
Maximum balance	الحد الأقصى للرصيد	Number >= 0	No	0 means no maximum; an accrual only lands up to the room left (balance 28.5 + 2.5 with cap 30 posts 1.5)	0	30	-5 -> 'Must be at least 0.'
Prorate by FTE	احتساب نسبي حسب الدوام	Checkbox	No	On: units = Rate x FTE (half up to 4 decimals); off: full Rate whatever the FTE	On	On: 2.5 x 0.5 = 1.25
Allow a negative balance	السماح برصيد سالب	Checkbox	No	Lets a request and its approval overdraw the balance	Off	Off
Waiting period (months of service)	فترة الانتظار (أشهر الخدمة)	Whole number 0-600	No	Employee skipped with 'still in the waiting period' until whole completed months of service reach it; months already missed are not back-paid	0	3	601 -> 'Months must be between 0 and 600.'; 'x' -> 'Enter a whole number of months.'
Earn during probation	الاستحقاق أثناء فترة التجربة	Checkbox	No	Off: probation employees are skipped with 'on probation'	On	Off
Contract types covered	أنواع العقود المشمولة	Multi-select	No	Empty = every contract type; others skipped with 'contract type not covered by this plan'	Every contract type	Permanent	Another company's type (API) -> "Choose this company's contract types."; not a list -> 'Send the contract types as a list.'
Countries covered (two-letter codes)	الدول المشمولة (رمزان)	Tags	No	Compared with the company's country; empty = every country	Every country	AE	'UAE' -> 'Use two-letter country codes.'
Carryover at year end	الترحيل عند نهاية السنة	Select (unlimited / capped / none)	Yes	unlimited: all carried; capped: up to Carryover maximum; none: everything lapses	unlimited	capped	Other (API) -> 'Choose unlimited, capped or none.'
Carryover maximum	الحد الأقصى للترحيل	Number	Conditional	Must be above zero when carryover is capped	0	5	capped with 0 -> 'A capped carryover needs a maximum above zero.'
Carried leave lapses after (months)	تسقط الإجازة المرحّلة بعد (أشهر)	Whole number 0-600	No	0 = never; carried units get an expiry at the end of the month that many months after 31 Dec (3 -> 31 Mar)	0	3	601 -> 'Months must be between 0 and 600.'
Each accrual lapses after (months)	يسقط كل استحقاق بعد (أشهر)	Whole number 0-600	No	0 = never; otherwise each posted accrual expires at the end of the month that many months after its date	0	12	-1 -> 'Months must be between 0 and 600.'
Legal source of these figures	المصدر القانوني لهذه الأرقام	Text	Yes (except a DEMO plan)	Up to 240 characters; required before approval; a DEMO plan gets a fixed 'NOT A LEGAL SOURCE' text		UAE Labour Law, Federal Decree-Law 33 of 2021, art. 29 (test text)	Over 240 -> 'The legal source is at most 240 characters.'; blank at approval -> 'Cite the legal source the figures come from.'
This is a demonstration plan	هذه خطة تجريبية (أرقام وهمية)	Checkbox	No	Flags every posting DEMO; goes through the same review	Off	On
Run automatically each period	التشغيل تلقائياً في كل فترة	Checkbox	No	Marks the plan for the scheduler	Off	Off

Accrual plan > Add an expected case

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Describe the case	صف الحالة	Text up to 160	Yes	Name of the reviewer's own worked example		Half-time, 7 months	Empty -> 'Describe the case, for example "Half-time, seven months".'
FTE (0 to 1)	الدوام (0 إلى 1)	Number 0.0001-1	Yes	Full-time = 1	1	0.5	1.5 -> 'Must be at most 1.'; 0 -> 'Must be at least 0.0001.'
Months of service	أشهر الخدمة	Whole number >= 0	Yes	Tested against the waiting period	0	7	-1 -> 'Months of service cannot be negative.'; 'x' -> 'Enter whole months of service.'
On probation / Contract type / Country code	في فترة التجربة / نوع العقد / رمز الدولة	Checkbox / Select / Text	No	Contract and country left empty = that test is skipped for the case		Probation off
Expected for one period	المتوقع لفترة واحدة	Number >= 0	Yes	The reviewer's own answer; for upfront plans the whole year	0	1.25	-1 -> 'Must be at least 0.'

Accrual plan > Approve plan

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Review note (optional)	ملاحظة المراجعة (اختيارية)	Text up to 500	No	Saved with the approval and the content hash		Checked against the labour law table

Accrual plan > Put the plan in force

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
In force from	سارية من	Date	No	Defaults to the company's today; the earlier version ends the day before; must start after the previous version's start	Today	1 Nov 2026	Start not after version 1's start -> 'Version 1 starts on <date>; start this one after it.'

Holidays

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Calendar / Year	التقويم / السنة	Select / Number	Yes	Holidays belong to one working calendar; list shows that year	First calendar / this year	Standard week, 2026

Holidays > Add holiday

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Date	التاريخ	Date	Yes	One holiday per calendar per date		2 Dec 2026	Empty -> 'Give the date.'; duplicate -> 'That date is already a holiday on this calendar.'
Holiday name	اسم العطلة	Text	Yes	Up to 120 characters		UAE National Day	Empty or 121 chars -> 'Name the holiday (up to 120 characters).'
Half day	نصف يوم	Checkbox	No	Half holiday charges 0.5 day instead of 0 when it falls inside a request	Off	On for the eve of a holiday

Calendar preview

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Calendar / Leave type / From / To	التقويم / نوع الإجازة / من / إلى	Select / Select / Date / Date	Yes	Plus optional day part and times as in Request leave; refreshes as you choose		Standard week, Annual leave, 15-20 Oct 2026	To before From -> 'Choose a valid range.' (screen) / 'Leave cannot end before it starts.'

Accrual runs > Accrual

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Plan	الخطة	Select	Yes	Preview works for any non-retired plan; a real run only for an approved-and-in-force (effective or superseded) plan		ANNUAL30 v1	Configured plan, real run -> 'This plan is not in force yet (configured). It goes into force after an independent review approves it.'; retired -> 'That plan is archived.'; outside its dates -> 'This plan version is not in force on <date>.'
As of	بتاريخ	Date	Yes	Decides the period (monthly 2026-10; annual or upfront the year); employees who join after it are 'not yet joined'	Today	31 Oct 2026
Employee (optional)	الموظف (اختياري)	Select	No	Limits the run to one person	Everybody the plan covers	EMP-0007

Accrual runs > Expiry

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
As of	بتاريخ	Date	Yes	Lapses what is left of grants whose expiry date is before this date, once each	Today	1 Jul 2026

Accrual runs > Year end

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Leave year to close	سنة الإجازة المراد إغلاقها	Year	Yes	Calendar year; once per person, plan and year	Current year	2026

Accrual runs > FTE change recompute

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee / FTE change takes effect	الموظف / يسري تغيّر الدوام من	Select / Date	Yes	Periods starting on or after the date are re-priced at the FTE then; a past date files a review for a second HR user		EMP-0007, 1 Aug 2026

Accrual runs > Review

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why (kept with the review)	السبب (يُحفظ مع المراجعة)	Text	Yes	Required to apply or dismiss; the person who raised it cannot decide it		FTE cut approved in contract	Empty -> 'Say why you are applying or dismissing it.'; own review -> 'A different HR user decides a change that was raised by you.'

Allocations > New request

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select	Yes	Employee of this company		EMP-0007	None -> "Choose an employee of this company."
Leave type	نوع الإجازة	Select	Yes	Active leave type		Annual leave	Archived -> 'That leave type is archived.'
Kind	النوع	Select (Allocation grants leave / Adjustment corrects the balance)	Yes	Allocation is positive only	Adjustment	Allocation	Other -> 'Choose an allocation or an adjustment.'
Units (+ or -)	الوحدات	Number, 4 decimals	Yes	Not zero; negative only for an adjustment		2	0 -> 'An allocation or adjustment of nothing changes nothing.'; -2 as allocation -> 'An allocation adds leave. Use an adjustment to take some away.'
Takes effect on	يسري من	Date	No	Defaults to today	Today	5 Oct 2026
Lapses on (optional)	يسقط في (اختياري)	Date	No	Allocations only, not before the effective date		31 Dec 2026	On an adjustment -> 'Only an allocation can lapse.'; before effective -> 'It cannot lapse before it takes effect.'
Reason	السبب	Text up to 500	Yes	Kept with the request and the ledger row		Worked the public holiday 2 Dec	Empty -> 'Say why the balance is changing.'

Allocations > Approve / Reject / Withdraw

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Note	الملاحظة	Text up to 500	Reject: Yes	Required to reject; optional to approve or withdraw		Not supported by an HR record	Reject without note -> 'Say why it was refused.'

Attendance days > Generate absent days

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
From	من	Date	Yes	First day to create days for		1 Oct 2026	Empty -> 'Give the dates to generate.'; From after To -> 'The period cannot start after it ends.' (screen)
To	إلى	Date	Yes	Cut to yesterday (never today or the future); at most 62 days at a time; only people you may see who were expected to work with a known schedule		31 Oct 2026	Before From (API) -> 'The range cannot end before it starts.'; 90 days -> 'Generate at most 62 days at a time.'

Attendance days

Field	Arabic label	Type	Required	Rules and limits	Default	Example
Filters From / To / Shift / Exception	من / إلى / الوردية / الاستثناء	Date / Select	No	Exception = late, early leave, short hours, absent, missed in/out, unapproved overtime, leave overlap, device duplicate	All	Late
Clocked (h) / Breaks (h) / Net (h)	المسجل / الاستراحات / الصافي	Hours, 2 decimals (half up)	-	Net = Clocked - unpaid breaks + paid breaks taken punched-out; seconds to hours rounded half up to 2 places		10.50 - 1.00 = 9.50
Late (min) / Early (min) / Short (min)	التأخر / المبكر / النقص	Whole minutes	-	Late = minutes after shift start less grace in; Early = minutes before shift end less grace out; Short = scheduled less net, less late and early minutes, working days only, complete days only	0	09:25 in, grace 10 -> Late 15
Day type	نوع اليوم	Badge (Working day / Rest day / Holiday / On leave)	-	From the roster, fixed shift assignment or working calendar and its holidays; approved leave	Working day	Rest day

Attendance day record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Approve day > Also approve the overtime found	اعتماد العمل الإضافي المكتشف أيضاً	Checkbox	No	Shown when the day has overtime; needs the right to decide overtime; where the policy or shift asks for approval and it is not ticked, overtime stays found and unpaid	Off	On
Approve day > Note (optional)	ملاحظة (اختياري)	Text	No	Saved on the day		Checked with the manager
Correct the times > First in / Last out	أول دخول / آخر خروج	Date-time	Yes (one of the two)	HR only; must change at least one; Last out after First in; creates an approved correction with correction punches, originals stay	Current values	09:00 / 18:00	Unchanged -> 'Change at least one of the two times.'; none (API) -> 'Give the time that should be recorded.'; no time zone (API) -> 'Send the time as HH:MM or an ISO timestamp.'
Correct the times > Reason	السبب	Text up to 500	Yes	Kept in the change log		Device offline, badge swiped on the other door	Empty -> 'Say why the day is being corrected.'

Corrections > New correction

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select	Yes	Only people you may raise a correction for (HR with hr.attendance.manage; the employee for self; a manager for their team)	Yourself if you are an employee	EMP-0007	None -> 'Choose the employee the correction is for.'; not allowed -> 'You cannot raise a correction for this employee.'
Work date	تاريخ العمل	Date	Yes	Not in the future; not before the join date; the day must not be locked by payroll; one open correction per day		5 Oct 2026	Empty -> 'Say which day is being corrected.'; tomorrow -> 'A correction is for a day that has happened.'; before joining -> 'That is before the employee joined.'; second one -> 'There is already a correction waiting for that day.'; locked -> 'Payroll has this day. Correct it in the next period.'
Kind	النوع	Select (Missing punch in / Missing punch out / Wrong time / Missing session / Other)	Yes	Decides which times are mandatory	Other	Missing punch out	Other value (API) -> 'Choose what kind of correction this is.'
Time in	وقت الدخول	Time / date-time	Conditional	Required for Missing punch in and Missing session		09:00	Missing -> 'Say what time they came in.' ; 'A missing session needs both times.'
Time out	وقت الخروج	Time / date-time	Conditional	Required for Missing punch out and Missing session; must be after Time in; not in the future		18:00	Missing -> 'Say what time they left.'; 08:00 with in 09:00 -> 'The exit must be after the entrance.'; future -> 'A correction cannot be in the future.'; none for Other/Wrong time -> 'Give the time that should be recorded.'
Reason	السبب	Text up to 500	Yes	Kept with the request		Forgot to swipe out	Empty -> 'Say why the day is being corrected.'

Corrections > Decide

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Decision note (required to reject)	ملاحظة القرار (مطلوبة عند الرفض)	Text up to 500	Reject: Yes	Optional on approve		Not supported by door log	Reject without note -> 'Say why the correction is rejected.'

Overtime approvals

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
From / To	من / إلى	Date	No	Filters the work dates listed		1 Oct 2026 to 31 Oct 2026	From after To -> 'The period cannot start after it ends.'

Overtime approvals > Approve overtime

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Hours to approve (per bucket)	الساعات المراد اعتمادها	Number per bucket (daily, weekly, rest day, holiday)	Yes (at least one above 0)	Cannot exceed what was found in that bucket; default = everything found; Total to approve is shown	Found hours	Daily 1.50, Weekly 2.00 of 4.00 found	Weekly 5 of 4.00 -> 'Only 4.00 hours of weekly overtime were found.'; all zero -> 'Approve some hours, or reject the overtime.'; negative -> 'Must be at least 0.'
Note (optional)	ملاحظة (اختياري)	Text up to 500	No	Saved with the units		Month-end project

Overtime approvals > Reject overtime

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Note	ملاحظة	Text	Yes	Reason for refusing payment		Not pre-approved by manager	Empty -> 'Say why the overtime is rejected.'

Overtime approvals > Withdraw the approval

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason	السبب	Text	Yes	Only for approved items; issues a new units version, old units are superseded		Entered on the wrong day	Empty -> 'Say why the approval is withdrawn.'

Timesheets > New timesheet

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
The week (a date in the week)	الأسبوع	Date	Yes	Any date in the week; the week runs from the company's week-start day (Monday by default); one sheet per person per week	Today	7 Oct 2026 (week 5-11 Oct)	Second sheet -> 'That week already has a timesheet.'
Employee	الموظف	Select	Yes	Yourself, or anyone with hr.attendance.manage within scope	Yourself	EMP-0007	None -> 'Choose the employee the timesheet is for.'; not allowed -> 'You cannot start a timesheet for this employee.'

Timesheet record > Lines

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Date	التاريخ	Date	Yes	Inside the sheet's week	6 Oct 2026	12 Oct on a 5-11 Oct sheet -> '2026-10-12 is outside the week of 2026-10-05.'; empty -> 'Every line needs a date.'
Project reference / Task reference	مرجع المشروع / مرجع المهمة	Text up to 64 each	One of the two	Identifiers only (no rate); flagged 'Not known to Projects' when the Projects module does not know them, never refused	PRJ-ERP / T-12	Both empty -> 'Every line names a project or a task.'
Hours	الساعات	Number 0.01-24, 2 decimals	Yes	Per line; all lines of one day together at most 24; at most 100 lines per sheet	8	0 -> 'Must be at least 0.01.'; 25 -> 'Must be at most 24.'; two lines 14 + 12 -> 'More than 24 hours on 2026-10-07.'; 101 lines -> 'A timesheet has at most 100 lines.'
Note	ملاحظة	Text up to 300	No	Per line	Design review

Timesheet record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Timesheet note	ملاحظة الكشف	Text up to 500	No	Whole sheet		Public holiday worked

Timesheet record > Reconciliation

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Tolerance / Variance	حد التسامح / الفرق	Hours	-	Variance = reported - attendance net hours of the week; flagged when \|variance\| is greater than the company tolerance (equal is not flagged); a flag never blocks submit or approve		Reported 44, attendance 40, tolerance 2 -> variance 4.00 flagged

Timesheet record > Decision

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Decision note	ملاحظة القرار	Text up to 500	Return: Yes	Optional to approve		Hours on 8 Oct look high	Return without note -> 'Say why the timesheet is returned.'

Shifts > record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code	الرمز	Text	Yes	Up to 30 chars; unique		DAY	Empty or 31 chars -> 'A shift needs a code of up to 30 characters.'; duplicate -> 'A shift with that code exists.'
Name / Arabic name	الاسم / الاسم بالعربية	Text	Name: Yes	Name up to 120; Arabic name cut at 120		Day shift / وردية نهارية	Empty name -> 'A shift needs a name of up to 120 characters.'
Starts / Ends	البداية / النهاية	Time HH:MM	Yes	Ends at or before Starts means it crosses midnight (22:00-06:00)		09:00 / 18:00	'9am' -> 'Send the time as HH:MM.'
Overnight (crosses midnight)	ليلية (تعبر منتصف الليل)	Select / derived	No	Worked out from the two times; a contradicting value is refused	Derived	Yes for 22:00-06:00	22:00-06:00 with 'No' -> 'The shift ends before it starts, so it crosses midnight.'; 09:00-18:00 with 'Yes' -> 'The shift ends after it starts, so it does not cross midnight.'
Single break figure (Break minutes)	رقم الاستراحة الواحدة	Whole minutes 0-1440	No	Used only when the shift has no detailed breaks; unpaid	0	60	1500 -> 'Must be between 0 and 1440.'
Grace in / Grace out (minutes)	سماح الدخول / سماح الخروج (دقائق)	Whole minutes 0-720	No	Minutes forgiven before Late / Early leave count	0	10 / 5	800 -> 'Must be between 0 and 720.'
Simple threshold: overtime after (hours)	الحد البسيط: عمل إضافي بعد (ساعات)	Number 0-24	No	Used when no overtime policy is chosen; 0 = the shift's scheduled hours	0	8	25 -> 'Must be at most 24.'
Overtime policy	سياسة العمل الإضافي	Select (policy code)	No	Only codes that exist	None - use the simple threshold	DEMO-OT	Unknown (API) -> 'There is no overtime policy with that code.'
Overtime needs approval	العمل الإضافي يحتاج اعتماداً	Checkbox	No	On: overtime stays found and unpaid until decided	On	On
Longest session (hours)	أطول جلسة (ساعات)	Number 1-72	No	A data-quality guard, not a working-time limit	24	16	0.5 -> 'Must be at least 1.'; 80 -> 'Must be at most 72.'
Active (open to new assignments)	نشطة (متاحة لتعيينات جديدة)	Checkbox	No	Archived shifts cannot be assigned	On	On

Shifts > Breaks

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Break kind	نوع الاستراحة	Select (Fixed / Window)	Yes	Fixed: length = Break to - Break from; Window: an allowance somewhere inside the window	Fixed	Window	Other -> 'A break is fixed or a window.'
Break from / Break to	بداية الاستراحة / نهاية الاستراحة	Time	Yes	Both needed; a break earlier in the clock than a night shift's start belongs to the next morning		13:00 / 14:00	Empty -> 'Send the time as HH:MM.'
Allowance in minutes	المدة المسموحة بالدقائق	Whole minutes 1-1440 (window breaks)	Window: Yes	Cannot be longer than the window		45	Window 13:00-14:00 with 90 -> 'A break allowance cannot be longer than its window.'
Paid break / Deducted automatically / Break name	استراحة مدفوعة / تُخصم تلقائياً / اسم الاستراحة	Checkbox / Checkbox / Text up to 80	No	A paid break is never deducted; an unpaid automatic one comes off minus time already spent punched out in its window, and never more than the person was present	Unpaid, deducted	Lunch, unpaid, automatic

Shifts > Assign employee

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee / From / Until (optional)	الموظف / من / حتى (اختياري)	Select / Date / Date	Employee, From: Yes	Fixed shift from a date; an earlier open assignment ends the day before; the same start date is replaced		EMP-0007, from 1 Nov 2026	Until before From -> 'The assignment cannot end before it starts.'; no From -> 'Say from when the shift applies.'; archived shift -> "Choose one of this company's shifts."

Shifts > Sample day

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Clock in / Clock out / Date of the day / Kind of day / Regular hours already worked this week / Swiped twice	وقت الدخول / وقت الخروج / تاريخ اليوم / نوع اليوم / الساعات العادية هذا الأسبوع / بصمة مرتين	Time / Time / Date / Select / Number / Checkbox	No	Calculator only: nothing saved; shows clocked - unpaid breaks + paid breaks = net, then overtime by bucket		09:00 - 19:30, working day, 44 regular hours so far	Unknown policy (API) -> 'Unknown overtime policy.'; day kind other than working, rest, holiday -> 'A day is working, rest or holiday.'

Rosters > record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code / Name / Arabic name	الرمز / الاسم / الاسم بالعربية	Text	Code, Name: Yes	Code up to 30, unique; Name up to 120		SHIFT3 / Three-day rotation	Empty -> 'A roster needs a code and a name.'; duplicate -> 'A roster with that code exists.'
Kind	النوع	Select (Weekly / Rotating)	Yes	Weekly = 7 days Monday first; rotating = a cycle of days counted from an anchor date	Weekly	Rotating	Other -> 'A roster is weekly or rotating.'
Days in the cycle	عدد أيام الدورة	Whole number 2-366	Rotating: Yes	Weekly is always 7	14	3	1 -> 'Must be between 2 and 366.'
Day 1 of the cycle falls on	اليوم 1 من الدورة يوافق	Date	Rotating: Yes	The anchor date		1 Oct 2026	Empty -> 'A rotation counts from an anchor date.'
Days of the cycle	أيام الدورة	One shift (or blank rest day) per day	Yes	Exactly as many entries as the cycle length; each must be one of this company's shifts		Day 1 DAY, Day 2 NIGHT, Day 3 rest	Wrong count -> 'Give exactly 3 days: a shift for each, or blank for a rest day.'; unknown shift -> "A roster day names one of this company's shifts."

Rosters > Assign employee

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee / From / Until / Phase offset (days)	الموظف / من / حتى / إزاحة الدورة (أيام)	Select / Date / Date / Number 0-365	Employee, From: Yes	A person can have only one roster over a date; phase offset starts the person partway through the cycle	0	EMP-0007, from 1 Oct 2026, offset 1	Overlap -> 'That person already has a roster over those dates.'; no From -> 'Say from when the roster applies.'; offset 400 -> 'Must be between 0 and 365.'

Rosters > Schedule preview

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee / From / To	الموظف / من / إلى	Select / Date / Date	Yes	Reads a day the way attendance would: roster, then fixed shift, then working calendar, then leave; at most 62 days		EMP-0007, 1-14 Oct 2026	Over 62 days -> 'Look at most 62 days at a time.'; end before start -> 'The range cannot end before it starts.'

Working calendars > record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code / Name / Arabic name	الرمز / الاسم / الاسم بالعربية	Text	Code, Name: Yes	Code 1-30 chars (letters, digits, . / - space), upper-cased; Name up to 120; Arabic up to 120		STD40 / Standard 40-hour week	Empty code -> 'Use the supported fields and valid values for this master.'
Timezone	المنطقة الزمنية	Text (IANA name, up to 64)	Yes	Must be a real time-zone name		Asia/Dubai	'Dubai' -> 'Choose an IANA timezone.' (shown as 'Use the supported fields and valid values for this master.')
Hours per week	ساعات الأسبوع	Number 0.01-168, 2 decimals	Yes	Hours per working day = hours per week / number of working weekdays (40 / 5 = 8); not checked against the weekday boxes		40	0 or 169 or 3 decimals -> 'Use the supported fields and valid values for this master.'
Working weekdays (Monday-Sunday boxes)	أيام العمل	7 checkboxes	Yes (at least one)	Stored as 0=Monday ... 6=Sunday; leave is charged only on ticked days (unless the type counts calendar days)		Monday-Friday ticked	None ticked -> 'Use the supported fields and valid values for this master.'
Active	نشط	Checkbox	No	Cannot be switched off while a current or future assignment uses it; code, hours and days cannot change once an assignment uses it	On	On	Archive while used -> 'This master is used by an active position or current/future assignment.'; structural change while used -> 'Create a new master for structural changes once this master has active assignments or positions.'

Attendance exceptions

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
From / To	من / إلى	Date	No	Period of work dates		1 Oct 2026 to 31 Oct 2026	From after To -> 'The period cannot start after it ends.'
Shift / Department / Status / Exception kind	الوردية / القسم / الحالة / نوع الاستثناء	Select	No	Narrow the population; footer figures follow the filters	All	Absent
Also list days with no exceptions	عرض الأيام التي بلا استثناءات أيضاً	Checkbox	No	Off: only days with at least one exception	Off	On

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reconciliation: unique punches = 2 x sessions + unpaid + repeats	المطابقة	Equation	-	Punches, Hours (Clocked - unpaid + paid = Net; Regular + Overtime found = Net), Overtime (found = approved + waiting + declined), Payable units (Regular on approved days + Overtime approved)		20 sessions, 3 unpaired, 2 repeats -> 45 unique punches

Expense claim record

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Employee	الموظف	Select	Yes	An employee of this company; fixed once created		EMP-0002 Test Employee B	(API) none -> 'Choose whose claim this is.'
Title	العنوان	Text	Yes	Create button disabled while empty		Dubai client visit Sep 2026	(API) blank -> 'Give the claim a title.'
Trip	الرحلة	Select	No	A trip of the same employee; its policy and advance then apply		Abu Dhabi workshop	Another employee's trip -> 'That trip belongs to somebody else.'; unknown -> 'That trip does not exist.'
Currency	العملة	Text	No	Upper-cased; default for every line	AED	AED
Reference	المرجع	Text	No	Stored as typed; no numbering sequence (claims are not numbered)

Expense claim > Add an expense

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Category	الفئة	Select	Yes	Category of this company; its receipt, limit and project rules apply at Submit		TAXI	None -> 'Choose a category.'
Date	التاريخ	Date	Yes	YYYY-MM-DD; age not checked (90-day staleness rule exists but is not used)	Today	2026-09-14	(API) '14/09/2026' -> 'Send the date as YYYY-MM-DD.'
Merchant	الجهة	Text	Conditional	Field setting 'Expense merchant': Required / Hidden (hidden: a merchant sent is refused)		Test Taxi LLC
What it was for	الغرض منه	Text	Yes (at Submit)	Business purpose; checked at Submit		Client meeting, Business Bay	Blank -> at Submit 'Check the highlighted lines.' with '<line>: Say what this was for.'
Paid by	من دفع	Select	Yes	Employee / On the company card / Advance	Employee		(API) 'cash' -> 'Say who paid: employee, card or advance.'
Card transaction	حركة البطاقة	Select	Conditional	Required when paid by card; only unclaimed statement lines are offered; one transaction per line			Card without a transaction -> 'A card line must name the card transaction it accounts for.'; already used -> 'That card transaction is already claimed on another line.'
Amount	المبلغ	Decimal	Yes	Not negative; 2 dp half-up; home amount = amount x FX rate (rate not on the screen, so 1)		85.50	-10 -> 'An expense cannot be negative.'; 'ten' -> 'Send the amount as a decimal string.'
Distance (km)	المسافة (كم)	Decimal	No	With amount 0 the amount = km x the trip policy's mileage rate (no trip / policy = 0)		120 (rate 0.50 -> 60.00)
Receipt reference	مرجع الإيصال	Text	Conditional	Needed when amount > category 'Receipt required above' (or always when that is 0). Same reference on another claim holds the claim. Field setting 'Receipt reference'		RCPT-TEST-0001	Missing above the threshold -> at Submit '<line>: A receipt is required for this expense.'

Expense claim > Add an expense (API)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
FX rate / Recoverable tax / Project / Cost centre / Note	سعر الصرف / الضريبة القابلة للاسترداد / المشروع / مركز التكلفة / ملاحظة	Decimal / ids / text	Conditional	Not on the HR line form. Project required when the category says so. Recoverable tax is summed for reading only			Project-required category without project -> '<line>: This category must be charged to a project.'

Expense claim record > Let through

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why it is let through	سبب السماح بالمرور	Text (prompt)	Yes	Held claims only; hr.expense.approve		Two taxis: outbound and return	Blank (API) -> 'Say why this is being let through.'; not held -> 'That claim is not held.'

Expense claim record > Refuse

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason	سبب الرفض	Text (prompt)	Yes	Submitted claims only			Blank (API) -> 'Say why it is being refused.'

Travel > New trip

Field	Arabic label	Type	Required	Rules and limits	Example	Refused when
Employee	الموظف	Select	Yes	Employee of this company		None -> 'Choose who is travelling.'
Destination	الوجهة	Text	Yes		Riyadh	Blank -> 'A trip needs a destination and a purpose.'
Purpose	الغرض	Text	Yes		Supplier audit	Blank -> same message
Departs / Returns	المغادرة / العودة	Date	Yes	Return not before departure; days = both ends counted (same day = 1)	2026-10-05 / 2026-10-08 (4 days)	Returns 2026-10-04 -> 'A trip cannot return before it leaves.'
Travel policy	سياسة السفر	Select	No	Gives per diem, meal deduction, mileage rate and trip cap; not chosen automatically by country	GCC-STD
Estimated cost	التكلفة التقديرية	Decimal	No	2 dp; not checked against anything	3500
Advance requested	السلفة المطلوبة	Decimal	No	2 dp; paid only after approval; can be changed when paying	1000	Pay with 0 -> 'There is no advance to pay.'

Travel > New trip (API)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Meals provided	الوجبات المقدمة	Whole number	No	Per diem = days x per diem - meals x meal deduction (not below 0); shown only in the create answer	0

Expense categories > New category

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code	الرمز	Text	Yes	Unique in the company		TAXI	Blank -> 'A category needs a code and a name.'; duplicate ->
Name / Arabic name	الاسم / الاسم بالعربية	Text	Yes / No			Taxi / تاكسي	Blank name -> 'A category needs a code and a name.'
Receipt required above	يُطلب الإيصال فوق	Decimal	No	Receipt needed above this amount; 0 = receipt always needed	0	50
Limit per line	الحد لكل بند	Decimal	No	0 = no limit; above it Submit is refused	0	200	Line 250 -> '<line>: Above the Taxi limit of 200.00.'
Needs a project	يتطلب مشروعًا	Yes/No	No	Lines must carry a project	No

Expense categories > New category (API)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Account / Ask tax recovery / Active	الحساب / طلب استرداد الضريبة / نشط	id / Yes-No	No	Account stored, nothing posts; Active default Yes

Travel policies > New policy

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code / Name	الرمز / الاسم	Text	Yes	Code unique		GCC-STD / GCC standard	Blank -> 'A policy needs a code and a name.'
Currency	العملة	Text	No	Upper-cased	AED
Per diem	البدل اليومي	Decimal	No	Per day away		300
Meal deduction	خصم الوجبة	Decimal	No	Per meal provided		50
Mileage rate	سعر الكيلومتر	Decimal	No	Per km for mileage lines		0.50
Trip cap	حد الرحلة	Decimal	No	0 = none. Code compares EACH LINE with it, not the trip total		2000	Line 2,500 -> '<line>: Above the trip cap of 2000.00.'

Company cards > Load a statement

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Transactions (JSON)	الحركات (JSON)	JSON list	Yes	Each: external_id (required, unique - repeats skipped), posted_on, merchant, amount, currency (AED), employee_id		[{"external_id":"CC-TEST-1","posted_on":"2026-09-10","merchant":"Test Hotel","amount":"450.00"}]	[] -> 'Send the statement as a list of transactions.'; no external_id -> 'Every transaction needs the card provider's reference.'

Talent (API) > vacancy decision

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Approver	المعتمد	Rule	-	Not the person who raised or submitted it			'You cannot decide a vacancy you raised or submitted.'

Talent (API) > application

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Applicant consent	موافقة المتقدم	Consent + purpose	Yes	Consent purpose in force, not dated in the future; email valid; vacancy open; a stage configured			'Record the applicant's consent and its purpose before storing ...'; 'Applications are taken only while the vacancy is open.'; 'Use a valid email address.'

Talent (API) > application attachment

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
CV / attachment	السيرة الذاتية / المرفق	File	No	PDF, PNG, JPEG or .docx; under 8 MB; not empty			'Upload a valid PDF, PNG, JPEG or Word (.docx) file.'; 'Keep each attachment under 8 MB.'

Talent (API) > review

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Ratings / Overall rating	التقييمات / التقييم العام	Scale levels	Yes	Every competency rated with a level of the template's scale			'Rate every competency: <list>.'; 'Choose a level of the rating scale.'; 'Give the overall rating before submitting.'

Talent (API) > goal

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Goal (metric / target, due date, description, weight)	الهدف	SMART goal	Yes	Agreed goals weigh at most the template total (100)			'A SMART goal needs a due date.'; 'The agreed goals would weigh more than 100: only 20 is left.'

Talent (API) > skill

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Certificate dates	تواريخ الشهادة	Date	Conditional	Issued not in the future; expiry after issue			'A certificate cannot be dated in the future.'; 'The certificate expires before it was issued.'

Talent (API) > session

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Attendees	الحضور	Employee list	Yes	1 to 200 working employees; only while scheduled			'Choose between one and 200 employees.'; 'Registrations close once a session is held or cancelled.'

Updated 3 October 2026