Finance and Accounting · Reference

Screens and menus

Every Finance and Accounting menu entry and screen: where to find it, what it is for, what its list shows and which permission it needs.

On this page (35)

Finance > Dashboard Finance > Accounting Journal entries > New / open an entry Finance > Configuration Finance > Reporting Any posted invoice or bill > Register payment (dialog)Payments and receipts > open a payment Bank reconciliation > open a statement (AI assist workspace)Finance > Receivables Finance > Payables Payment proposals > open a proposal Finance > Credit control Finance > Planning Budgets > open a budget Budget control > Commitments Budget control > Overrides Finance > Treasury Treasury > open an instrument Finance > Banking Banking > Bank reconciliation Statements > Import statement Bank reconciliation > Reconciliation Bank reconciliation > Exceptions Bank reconciliation > Rules (tab)Bank reconciliation > Mapping studio (tab)Reporting > Trial Balance (report engine)Reporting > Profit & Loss, Balance Sheet, Cash Flow Reporting > General Ledger, Journal Register, Day Book, Bank Book, Cash Book, Customer / Vendor ledgers and balances, Reversed entries Reporting > Tax Return Summary, Tax Detail, Reverse Charge Reporting > Cost Centre / Profit Centre / Department / Project / Branch P&L Reporting > Realized / Unrealized Exchange Differences, Journal Audit Taxes > open a tax Taxes > Install a country's taxes Fiscal positions > open a position Administration > Applications

Finance > Dashboard

Accounting dashboard

What it is for: Figures straight from the books for a period: revenue, expenses, net profit, receivables, payables, cash & bank, aging, journal activity, items waiting for approval
List: columns and filters: Period: Today / This week / Month to date / Quarter to date / Fiscal year to date / Custom (max about two years). Tiles: Revenue, Expenses, Net profit, Receivables, Payables, Cash & bank; aging Current, 1-30, 31-60, 60+; recent entries (Entry, Date, Journal, Source, Description, Amount, Status)
Buttons and actions: Change period; click a tile or row to open the list behind it
Permission needed: dashboard.accounting (blocks for collections, treasury, budgets only shown to holders of those rights)

Finance > Accounting

Journal entries (list)

What it is for: Every journal: manual entries and those written by invoices, bills, payments, stock, payroll
List: columns and filters: Reference, Date, Description, Journal, Source (hidden), Debit (AED), Status, Reversed. Search, filters, group by, sort, paging
Buttons and actions: New journal (company admins only), Close period (company admins only), open an entry
Permission needed: journal.view (list); creating needs journal.post on the server

Journal items

What it is for: The ledger line by line, across all entries
List: columns and filters: List / Pivot views; filters From, To, Account (Every account), State (Any state); columns Date, Entry, Account, Description, Partner, Debit, Credit, Balance; 'Total of these lines'
Buttons and actions: Open the entry behind a line; switch to pivot
Permission needed: journal.view

Opening balances

What it is for: Controlled load of the balances a company brings with it: ledger (gl), customer items (ar), supplier items (ap)
List: columns and filters: Batch, Name, Cut-over, Rows, With errors, Status, Journal, Prepared by; batch page: Summary (Ledger, Customer items, Supplier items, Debit, Credit, Difference), rows (Section, Account, Partner, Document, Date, Amount, check), Reconciliation (Check, Expected, Actual)
Buttons and actions: New opening batch, Upload rows (CSV / Choose a file / Load the template), Run dry run, Approve, Post to ledger, Back to draft, Roll back, Open the journal
Permission needed: journal.view; journal.prepare (create, upload, validate, back to draft); journal.approve; journal.post; journal.reverse (roll back)

Exchange revaluation

What it is for: Restate open foreign-currency receivables, payables and cash/bank balances at the closing rate; schedule the reversal
List: columns and filters: As at, Side (Customers / Suppliers / Cash and bank); preview: Document/Account, Partner/Name, Date, Currency, Foreign balance, Still open, Booked at, Carried at, Closing rate, Rate from, Adjustment, Total adjustment; Revaluations made: Kind, Journal, Reverses on, Reversal, Status (Standing / Reversed / With the next run)
Buttons and actions: Show what it would do, Restate at this date, Post the revaluation, Reverse them now, Policy
Permission needed: fx.view (read); journal.post (post, reverse due); fx.approve (policy)

Currency translation

What it is for: Translate the trial balance into a reporting currency (closing for balance sheet, average for P&L, historical for equity)
List: columns and filters: From, To, Reporting currency; Account, Name, Type, Rate used, Opening rate, Translation adjustment
Buttons and actions: Translate
Permission needed: fx.view

Recurring entries

What it is for: Standing journals and shared-cost allocations that post on a schedule once approved
List: columns and filters: Instruction, Kind (Journal / Allocation), Every, Next, Posted, Status; record: Last run, Next date, Drafted by, Approved by, Entries posted, The next entry (Account, Label, Debit, Credit), Runs (Date, Entry, Amount, Result)
Buttons and actions: New instruction, Run what is due, Approve, Pause, Resume, Edit, Run now, End, Discard draft
Permission needed: journal.view; journal.prepare (create/edit/discard); journal.approve (approve/pause/resume/end); journal.post (run)

Accruals

What it is for: One-off accruals posted at once and reversed the day after
List: columns and filters: Accrual, Date, Description, Expense / liability, Amount, Reverses
Buttons and actions: New accrual, Post the accrual
Permission needed: journal.view; journal.post (post)

Deferrals

What it is for: Prepaid expenses and deferred revenue released straight-line by month
List: columns and filters: Deferral, Kind, Period, Amount, Released, Still to release, Status; record: Balance account, Profit and loss account, release schedule
Buttons and actions: New deferral, Set up the schedule, Approve, Release what is due, Cancel the rest
Permission needed: journal.view; journal.prepare (create, cancel); journal.approve (approve); journal.post (release)

Year-end close

What it is for: Close income and expense to retained earnings, once per fiscal year, prepared by one person and executed by another
List: columns and filters: Year, Profit, Retained earnings, Status, Prepared by, Closed by, Entry; prepare dialog: Last day of the fiscal year, Income, Expense, Profit, Accounts closed, checks
Buttons and actions: Prepare a close, Close the year, Cancel, Reverse
Permission needed: journal.view; period.lock (prepare, execute, cancel); period.reopen (reverse)

Payments and receipts

What it is for: Every receipt from a customer and payment to a supplier, with the open items waiting to be settled and the money still unapplied
List: columns and filters: Date, Type (Receipt / Payment), Partner, Method, Reference, Amount, Allocated, Unapplied, Reversed (Yes/No); open items: Document, Due, Original, Allocated, Outstanding, Early discount; search box
Buttons and actions: Record payment, Allocate, Take (early-payment discount), Write off, Reverse payment, open a payment
Permission needed: payment.record (record, allocate, settle); payment.reverse (reverse); journal.view to read

Open items

What it is for: What is still owed (invoices, bills) and what is still unapplied (receipts, payments, notes), computed live from posted documents and allocations
List: columns and filters: Document, Partner, Date, Due, Original, Allocated, Outstanding, Status (Unpaid / Partially paid / Paid / Overpaid); filters: side, partner, as-at date
Buttons and actions: Allocate, Undo allocation, open the document
Permission needed: journal.view (read); payment.record (allocate, undo)

Bank reconciliation (statements)

What it is for: Import or key a bank statement, match each line to a ledger entry, and close the statement when the books agree with the bank
List: columns and filters: Statement reference, Bank account, Start date, End date, Opening, Closing, Lines, Settled lines, State (Draft / Reconciled / Awaiting approval); lines: Date, Description, Amount, Matched entry
Buttons and actions: New statement, Preview import, Import, Auto-match, Match, Match many, Combine, Add line, Close, Validate, Submit, Approve, Return
Permission needed: journal.view (read); journal.prepare (import, match, close); bankrec.prepare / bankrec.approve (review steps)

Journal entries > New / open an entry

Journal entry page

What it is for: Type, check, preview and post a manual entry; read any posted entry
List: columns and filters: Header (Journal, Journal type, Entry date, Posting date, Entry number, State, Period, Reference, Currency, Memo, Tags, Raised by, Auto-reverse on); lines grid (Account, Account name, Partner, Description, dimensions, Debit, Credit); Narration; Attachments; totals and Balanced badge
Buttons and actions: Save, Preview, Post Entry / Submit for approval, Cancel, Edit, Return, Reverse, Duplicate, Duplicate without amounts, Templates, Import lines, View ledger, Reset to draft, Cancel entry, Attachments, smart buttons Reversal / Reverses / Source document
Permission needed: journal.view; journal.post (create/edit/post), journal.prepare (submit, withdraw, cancel), journal.approve (approve/reject), journal.reverse (reverse/reset)

Finance > Configuration

Chart of accounts

What it is for: The company's accounts: classes, posting types, control/subledger accounts, posting windows
List: columns and filters: Code, Account, Arabic name, Class, Posting type, Maintained by, Normal balance, Under, Posting from, Posting to, Status. Search, filters, group by
Buttons and actions: New account, Use the GCC reference chart (Renumber and install), open account (Journal items and Sub-accounts smart buttons), Initialize chart
Permission needed: company.view (read); reference.manage on the server, company admin in the screen, to change

Posting accounts

What it is for: Which account each posting role uses (cash, receivable, payable, output/input tax, revenue, COGS, FX, retained earnings...)
List: columns and filters: Role, Account (Not set when empty)
Buttons and actions: Edit, Save, Discard
Permission needed: company.view (read); reference.manage (change)

Journals (journal types)

What it is for: The 21 journal types (GJ, SJ, PJ, CR, CP, BR, BP, BJ, ARJ, APJ, INVJ, FAJ, PAYJ, TAXJ, ICJ, ALJ, RCJ, OB, CLJ, ADJ, FXJ) with their numbering and controls
List: columns and filters: Code, Journal, Arabic name, Layer, Used by, Next number, Needs approval, Control accounts, Active
Buttons and actions: Open a type, Save
Permission needed: journal.view (read); reference.manage (change)

Accounting periods

What it is for: Fiscal periods and their status (Open, Soft closed, Closed, Locked), per-module narrowing, the close checklist, close template, reopen requests and the reopen policy
List: columns and filters: Fiscal year, Period, From, To, Status, Narrowed for; Checklist (Step, Required, Waits for, Owner, status Open / Ready for sign-off / Signed off); Reopen requests (Request, Covers, Window, Until, Asked by, Reason, In force / Expired)
Buttons and actions: Generate twelve months, change status, Checklist (Mark ready, Sign off, Send back, Add evidence, Attach a file), Close again, Close template (Use the usual order), Request a reopen, Approve / Refuse / Cancel request, reopen policy switch
Permission needed: journal.view (read); period.lock (generate, status, sign off, send back, template); period.adjust (request reopen); period.reopen (reopen, approve requests, policy)

Period controls (lock date)

What it is for: Shows 'Locked through <date>' or 'All periods open'; the Close period dialog moves the company lock date forward
List: columns and filters: Text only
Buttons and actions: Close period (on the Journal entries heading): Lock through this date
Permission needed: Screen: company admin; server: journal.post on POST /finance/lock

Currencies

What it is for: The currency master shared by every company: code, names, symbol, decimal places, GCC flag
List: columns and filters: Code, Name, Arabic name, Symbol, Decimal places, GCC, Status (Active / Archived)
Buttons and actions: Open a currency, Save
Permission needed: Read: any signed-in user; change: deployment superuser only

Exchange rates

What it is for: Rates by pair, date and type; entering and approving are separate acts
List: columns and filters: Pair, Date, Rate, Rate type, Source, Status (Approved / Awaiting approval), Provider reference
Buttons and actions: New rate, Approve
Permission needed: fx.view; fx.manage (enter); fx.approve (approve)

Posting profiles

What it is for: Versioned overrides of which accounts and dimensions a kind of transaction posts to
List: columns and filters: Profile, For, Version, In force, Accounts, Approved by, Status
Buttons and actions: New profile, Edit, Approve, New version, Retire, Discard
Permission needed: journal.view; account.manage (create/edit/new version/discard); journal.approve (approve/retire)

Reconciliation rules and import profiles

What it is for: Scoped rules that say which evidence counts for a match and how much tolerance is allowed; column maps for reading bank files
List: columns and filters: Rule: Code, Name, Priority, Scope, Effective from/to, Evidence, Tolerances; Profile: name, bank, columns
Buttons and actions: New rule, Edit, Save policy, New profile
Permission needed: bankrec.view (read); bankrec.configure (change)

Collection policy and dunning levels

What it is for: How collections behaves (disputes, promises, minimum amount, spacing, fees) and the ladder of reminder levels
List: columns and filters: Policy: Dispute pauses dunning, Open promise holds dunning back, Promise grace, Minimum amount, Days between notices, Fees and interest; Levels: Level, Name, From days overdue, Channel, Fee, Interest %/yr, Escalates to, Active
Buttons and actions: Edit the policy, New level, Add the standard levels, Edit, Delete
Permission needed: collections.view (read); collections.configure (change)

Provision matrices

What it is for: Versioned loss-rate tables by portfolio, risk and aging bucket with a forward-looking overlay
List: columns and filters: Matrix, Version, In force from, Status (Draft / Approved), Allowance account, Expense account, Release account, Rates (Portfolio, Risk, Bucket, Loss rate %, Overlay %)
Buttons and actions: New matrix, Save rates, Approve, New version, Discard draft
Permission needed: report.view (read); ecl.manage (build); ecl.approve (approve)

Treasury instrument types

What it is for: The types a company registers (cheque, guarantee kinds, deposit, letter of credit) and their release rules
List: columns and filters: Type, Kind, Release needs evidence, Second person to release, Alert days, Active
Buttons and actions: Add the standard types, New type, Edit, Delete
Permission needed: treasury.view (read); treasury.manage (change)

Bank import profiles

What it is for: How one bank's files are read: format, encoding, delimiter, date and number style, column mapping, duplicate rule, balance check
List: columns and filters: Profile, Account, Format, Dates, Numbers, Checks (balances, duplicates), Active
Buttons and actions: New profile, Edit, Delete
Permission needed: bankrec.view (read); bankrec.configure (change). Menu entry needs bankrec.view

Reconciliation rules

What it is for: Company policy and per-account rules that override it for a date range
List: columns and filters: Company policy box (Date window, Amount tolerance, Percent tolerance, Strong from, Possible from, Second approver); Rule, Account, Priority, In force, Changes, Active
Buttons and actions: New rule, Edit, Delete, edit policy
Permission needed: bankrec.view (read); bankrec.configure (change)

Accounting settings

What it is for: Fiscal year start month, the lock date shown beside it, and the company facts (read-only)
List: columns and filters: The fiscal year (Year starts in), The lock date (Locked up to and including, Move the lock to), The company (Code, Legal name, Arabic name, Country, Accounting currency, City, Time zone, Business mode)
Buttons and actions: Edit, Save, Discard (fiscal year); Lock
Permission needed: period.lock (change fiscal start month and lock); reading shown to any member

Taxes (tax codes)

What it is for: Tax codes with effective-dated rates for the UAE and GCC
List: columns and filters: Tax name, Description, Arabic name, Tax type, Tax scope (Applies to), Treatment, Rate today, Rate windows, Country, Active; archived filter
Buttons and actions: New tax, Install a country's taxes, open a tax (Rates, Documents tabs)
Permission needed: company.view (read); reference.manage (create, change, rates, install pack)

Fiscal positions (list)

What it is for: Rules that swap the tax and the accounts for particular customers (domestic, export, free zone, reverse charge)
List: columns and filters: Code, Position, Applied (Automatically / Only where assigned), Registered only, Substitutions, Active
Buttons and actions: New position, open a position
Permission needed: company.view (read); reference.manage (change)

Dimension values

What it is for: The analysis values posted on ledger lines; one list per dimension, with hierarchy and open / closed dates
List: columns and filters: Code, Name, Arabic name, Rolls up to, Open from, Closed after, Status; value page tabs Journal items, Rolls up
Buttons and actions: New record, Close this value, Reopen
Permission needed: company.view (read); reference.manage (change)

Account structure rules

What it is for: Which accounts require or forbid a dimension on a line (e.g. expense accounts need a cost centre)
List: columns and filters: Rule, Dimension, Requirement (required / prohibited), Applies to (class, code range), Active
Buttons and actions: New rule, edit, delete
Permission needed: company.view (read); reference.manage (change)

Valid dimension combinations

What it is for: Which values of two dimensions may sit on one ledger line together
List: columns and filters: Rule, When, Then, Allowed with, Accounts, Status; 'Try a combination' tester
Buttons and actions: New rule, Try it, bulk delete
Permission needed: company.view (read, try); reference.manage (change)

Distribution models

What it is for: Saved percentage splits, e.g. office rent across departments 60 / 40
List: columns and filters: Model, Dimension, Split, Applies to, Status
Buttons and actions: New model, Add / Edit shares, bulk delete
Permission needed: company.view (read, suggest); reference.manage (change)

Finance > Reporting

Trial balance (classic)

What it is for: Opening, period debit, period credit and closing per account for a date range
List: columns and filters: Code, Account, Class, Opening (Dr - Cr), Debit, Credit, Closing (Dr - Cr); totals Period debit, Period credit, Net result, Balance difference
Buttons and actions: Change From / To
Permission needed: report.view (route policy)

Report runner

What it is for: One engine runs every finance report: trial balance, general ledger, profit and loss, balance sheet, cash flow, books, ledgers, tax, management and exchange reports. Menu entries are built from the server list
List: columns and filters: Filter bar: Period (Today, Yesterday, This week, This month, Last month, This quarter, Last quarter, This fiscal year, Last fiscal year, Month / Quarter / Year to date, Custom range), Entries (Posted only / Draft only / Posted and draft / Reversed / Cancelled), Amounts in (Company / Transaction currency), Compare with, Group by, Zero balances; result table with Total row and a 'provisional' note when not posted-only
Buttons and actions: Run report, Saved views, Save this view, Export (CSV, XLSX, HTML, Print, PDF), Print, click a row to drill down, Back to the report
Permission needed: report.view (run, definitions, drill-down, saved views); report.export (export); doc.print (PDF); audit.view (Journal Audit)

Any posted invoice or bill > Register payment (dialog)

Register payment / Register receipt dialog

What it is for: The way one invoice or bill is paid: how much, from or into which account, and what closes the rest
List: columns and filters: Matched receipts and notes already against this document: Date, Amount, Written off, Reason, Payment, Reference
Buttons and actions: Full, Per cent of balance, Register payment / Register receipt, Cancel
Permission needed: payment.record

Payments and receipts > open a payment

Payment record

What it is for: Read-only record of one payment: whose money, method, which bank or cash account it landed in, what it settled, its journal entry
List: columns and filters: Settled documents: Date, Document, Number, Kind, Amount; journal link
Buttons and actions: Allocate what is left, Reverse payment (with a reversal date)
Permission needed: payment.record; payment.reverse

Bank reconciliation > open a statement (AI assist workspace)

Bank reconciliation workspace

What it is for: Rules and the optional AI model propose matches for every open line, exceptions are recorded, and a second person approves with a certificate
List: columns and filters: Proposals (line, suggested entry(ies), score band Strong / Possible, reason, status), Exceptions, Validation checks, Review state, Certificate
Buttons and actions: Run assist, Accept, Reject, Edit line (category / exception / assignee / note), Validate, Submit for approval, Approve, Return to preparer
Permission needed: bankrec.view; bankrec.prepare; bankrec.approve; bankrec.configure (policy)

Finance > Receivables

Customer statements

What it is for: A customer's own ledger for a period: opening + debits - credits = closing, the invoices that make up the closing balance and receipts still on account
List: columns and filters: Filters: period, customer; Date, Document, Debit, Credit, Balance; open invoices; unapplied receipts; reconciled check against the control account
Buttons and actions: Run, Export, Print
Permission needed: report.view

Receivables aging

What it is for: What each customer owes by how overdue, with a check that the total agrees with the receivable control account
List: columns and filters: Customer code, Customer, buckets (Current, 1-30, 31-60, 61-90, 90+), Total; filters: period, partners, currency, dimensions
Buttons and actions: Run, Export
Permission needed: report.view

Write-offs (customer and supplier)

What it is for: Controlled give-up of what is left on an invoice or bill: requested, checked against a tolerance, approved by somebody else, recoverable later
List: columns and filters: Code, Kind (Small balance, Bad debt, Vendor difference, Exchange residual), Partner, Document, Amount, Date, Reason, Status (Requested / Posted / Rejected / Cancelled / Reversed), Asked by, Decided by, Journal, Recovered; tolerances table
Buttons and actions: New write-off, Approve, Refuse, Cancel, Reverse, Record a recovery, Reverse this recovery, Tolerances (Save)
Permission needed: journal.view (read); payment.record (request, cancel own, recover); journal.approve (approve, refuse); journal.reverse (reverse); account.manage (tolerances)

Disputes

What it is for: Record that part of an invoice or bill is contested; the disputed part is kept out of dunning and payment proposals
List: columns and filters: Code, Side, Partner, Document, Disputed amount, Reason, Owner, Opened, Expected resolution, Status (Open / Resolved / Cancelled)
Buttons and actions: New dispute, Edit, Resolve, Cancel
Permission needed: journal.view (read); payment.record (open, edit, resolve, cancel)

Collections worklist

What it is for: One row per customer with money overdue, in dispute or promised, with collector, risk, last contact and next action
List: columns and filters: Customer, Outstanding, Overdue, Oldest days, In dispute, Unapplied receipts, Collector, Risk, Last contact, Promise, Next action; tick 'Include customers that are not overdue'; customer page: Overdue items, Contacts and notices
Buttons and actions: Log a contact, Add a promise to pay, Open dispute, Escalate
Permission needed: collections.view (read); collections.manage (log contacts)

Promises to pay

What it is for: One open promise per customer; kept or broken is decided from the receipts that arrive
List: columns and filters: Code, Customer, Invoice, Promised amount, Promised date, Made on, Owner, Status (Open / Kept / Broken / Cancelled), Received
Buttons and actions: Add a promise to pay, Cancel promise
Permission needed: collections.view; collections.manage

Dunning runs

What it is for: Propose reminder notices as a draft, see who was left out and why, then issue
List: columns and filters: Run code, As at, State (Draft / Issuing / Issued / Cancelled), Notices; notices: Customer, Level, Channel, Overdue, Fee, Interest, Status (Proposed / Skipped / Sent), Reason
Buttons and actions: Propose a run, Issue, Cancel run, Withdraw this notice
Permission needed: collections.view; collections.manage

Finance > Payables

Payment proposals (list)

What it is for: Supplier payment runs prepared by one person, approved by a second and released by a third
List: columns and filters: Proposal, Name, Payment date, Method, Bills, Total, Status (Draft / Pending / Approved / Released / Cancelled), Prepared by, Approved by, Released by
Buttons and actions: New proposal, open a proposal, policy (separation of release)
Permission needed: journal.view (read); payment.prepare (create); account.manage (policy)

Supplier statements

What it is for: A supplier's ledger for a period with the bills the closing balance is made of and payments still on account (credit balance is what we owe)
List: columns and filters: Filters: period, supplier; Date, Document, Debit, Credit, Balance
Buttons and actions: Run, Export, Print
Permission needed: report.view

Payables aging

What it is for: What is owed to each supplier by overdue bucket, with a check against the payable control account
List: columns and filters: Supplier code, Supplier, buckets, Total
Buttons and actions: Run, Export
Permission needed: report.view

Payment due

What it is for: Supplier bills due on or before a date and still open, oldest first, with what stops each being paid now
List: columns and filters: Supplier, Bill, Bill date, Due, Days overdue, Currency, Outstanding (bill currency), Outstanding, In dispute, Status, Why it cannot be paid yet
Buttons and actions: Run, Export
Permission needed: report.view

Goods received not invoiced (GRNI)

What it is for: What has been received on purchase orders and not yet covered by a posted bill, valued at the receipt cost
List: columns and filters: Purchase order, Supplier, Product code, Product, Received, Billed, Not invoiced, Unit cost, value, days waiting
Buttons and actions: Run, Export
Permission needed: report.view

Payment holds

What it is for: Stop a supplier bill (or a whole supplier) from being paid, with a reason; lifting needs the approve right
List: columns and filters: Hold, Scope (One bill / A whole supplier), Supplier, Bill, Reason, Placed by, Placed on, Status (Active / Released), Released by
Buttons and actions: Place a hold, Release (Lift this hold)
Permission needed: journal.view (read); payment.prepare (place); payment.approve (release)

Payment proposals > open a proposal

Payment proposal record

What it is for: The lines of one payment run and its three-step control: submit, approve (bank file fixed), release (payments booked), then the bank's answer
List: columns and filters: Bills: Supplier, Bill, Due, Owing, To pay, Priority, held; Pays to (masked bank detail); Summary; History (Who, When, What); Bank file fingerprint
Buttons and actions: Add bills, Remove, Hold this bill, Put back, Submit for approval, Send back to the preparer, Approve, Release to the bank, Record the bank's answer, Download bank file, Cancel proposal
Permission needed: payment.prepare (prepare, submit, hold, cancel); payment.approve (approve, send back, download file); payment.release (release, record answer, download file)

Finance > Credit control

Credit position

What it is for: Customers near or over their credit limit, orders holding credit, overrides waiting and the overdue-hold rule
List: columns and filters: Tiles: Customers with credit, Total limit, Over their limit, On hold or blocked, With overdue balances, Orders holding credit, Overrides waiting, Overrides ending within a week; table: Customer, Limit, Exposure, Available, Overdue, Policy
Buttons and actions: Apply the overdue rule (days)
Permission needed: partner.view (read); credit.release (apply overdue rule)

Credit overrides

What it is for: A bounded, time-limited permission to confirm an order past the credit limit, requested by one person and approved by another
List: columns and filters: Customer, May exceed by, Used, Works until, Reason, Evidence, Status (Requested / Approved / Rejected / Cancelled), Asked by, Decided by
Buttons and actions: Request an override, Approve, Refuse, Cancel
Permission needed: partner.view (read); document.confirm (request); credit.release (approve, refuse)

Credit reservations

What it is for: The trail left by every sales order that took credit: exposure before and after, limit then, override drawn
List: columns and filters: Order, Customer, Amount, Exposure before, Exposure after, Limit then, Override used, Status (Held / Consumed / Released), Note
Buttons and actions: Release
Permission needed: partner.view (read); credit.release (release)

Credit groups

What it is for: Related customers sharing one combined limit
List: columns and filters: Code, Name, Total (shared) limit, Policy (Block the order / Warn only), Customers in the group, Active
Buttons and actions: New group, Edit, Save
Permission needed: credit.limit.reveal (read); credit.release (create, edit)

Expected credit loss runs

What it is for: Work out the loss allowance on open receivables from an approved matrix; a second person posts the true-up
List: columns and filters: Run, As at, Matrix, Exposure, Required allowance, In the ledger, Adjustment, Status (Draft / Posted / Cancelled / Reversed), Prepared by, Posted by, Journal; detail by aging bucket and largest provisions
Buttons and actions: Work out the provision, Post, Cancel run, Reverse this provision
Permission needed: report.view (read); ecl.manage (prepare, cancel); ecl.approve (post, reverse)

Finance > Planning

Budgets (list)

What it is for: Budget versions: one per code, scenario and year; a draft is built by one person and approved by another
List: columns and filters: Budget (code and name), Version, Scenario, Period, Income, Expense, Status (Draft / Approved / Replaced), Approved by. Status tabs
Buttons and actions: New budget; open a budget
Permission needed: report.view (read, menu); budget.manage (create, edit, lines, new version, discard); budget.approve (approve)

Budget against actual

What it is for: Budget, actual (the ledger), variance and what is still available, account by account
List: columns and filters: Budget picker, From, To; tiles Budget result, Actual result, Variance, Committed; rows Account, Budget, Actual, Variance, %, Committed, Available
Buttons and actions: Choose budget and dates
Permission needed: report.view

Budget control policies

What it is for: The rule that warns or blocks when spending on expense accounts passes an approved budget
List: columns and filters: Policy, Budget, Accounts, Basis (whole year / year to date, with commitments), Tolerance %, At the limit (Warn / Block), Active
Buttons and actions: New policy, Edit
Permission needed: report.view (read); budget.manage (change)

Budgets > open a budget

Budget page

What it is for: Facts, the budget rows (account, period, amount, dimensions) and the actions on one version
List: columns and filters: Status, Period, Income, Expense, Built by, Approved by; rows grid Account, Period, Amount, Dimensions; CSV box (account, period, amount + dimension columns)
Buttons and actions: Save lines (draft only), Approve, New version, Discard draft, Close
Permission needed: budget.manage / budget.approve

Budget control > Commitments

Budget commitments

What it is for: Money promised but not yet spent (manual commitments; confirmed purchase orders not yet billed are counted automatically)
List: columns and filters: Code, Description, Account, Date, Amount, Status (Open / Released / Cancelled). Search, sort, paging
Buttons and actions: Add commitment, Release (needs a reason)
Permission needed: report.view (read); budget.manage

Budget control > Overrides

Budget overrides

What it is for: A bounded, expiring permission to go past a blocking budget policy, approved by a second person
List: columns and filters: Account, May exceed by, Used, Ends, Reason, Asked by, Status (Waiting / Approved / Refused / Cancelled / Ended). Tabs All, Waiting, Approved, Refused
Buttons and actions: Request an override, Approve, Refuse (reason), Cancel
Permission needed: report.view (read); budget.manage (request, cancel own); budget.approve (approve, refuse, cancel any)

Finance > Treasury

Treasury register

What it is for: Cheques, guarantees, deposits and letters of credit. A register only: nothing here posts to the ledger and none of it is counted as cash
List: columns and filters: Summary tiles per kind (count, totals per currency, overdue / due soon, 'contingent' for non-cash kinds); tabs by kind; 'Only instruments still open'; Code, Kind, Reference, Counterparty, Bank, Face value, Open balance (letters of credit), Matures, Status
Buttons and actions: Register an instrument; open an instrument (Mark as ..., Record a drawing, Release)
Permission needed: treasury.view (read); treasury.manage (register, edit, status, drawing); treasury.release (release); collateral shown only to manage or release holders

Treasury maturities

What it is for: What matures in the next 30 to 365 days and what is already overdue, cash-related kept apart from contingent
List: columns and filters: Looking ahead (30 / 60 / 90 / 180 days / a year); two sections Cash-related (cheques and deposits) and Contingent (guarantees and letters of credit); Matures, Instrument, Counterparty, Direction (held / issued), Amount, Status; totals per currency in and out
Buttons and actions: Change the look-ahead
Permission needed: treasury.view

Treasury > open an instrument

Instrument page

What it is for: One cheque, guarantee, deposit or letter of credit with its history
List: columns and filters: Status, Type, Reference, Counterparty, Bank, Face value, Utilised and Balance (letter of credit), Issued, Matures (days), Registered by, Collateral, Released by and evidence, History (When, What, Note, By)
Buttons and actions: Mark as <next status>, Record a drawing, Release (target shown), Close
Permission needed: treasury.manage / treasury.release

Finance > Banking

Bank accounts

What it is for: The company's own bank accounts: ledger account behind each, sealed IBAN / account number / SWIFT, signers, beneficiary version history
List: columns and filters: Code, Name, Bank, Currency, IBAN (masked, e.g. AE07 •••• 4567), Ledger account, Beneficiary version, Status (Active / Closed)
Buttons and actions: New bank account (company admins), open account, Save, bank details write-only with Remove it / Keep it after all
Permission needed: company.view (read, no mask lifted); reference.manage (create, change); screen button for company admins only

Cash position

What it is for: Ledger balance of every cash and bank account, what has not reached the bank yet, estimated bank balance and available cash
List: columns and filters: Per account: Ledger balance, Pending receipts, Pending payments, Bank balance (estimated), Available cash; totals; as-at date
Buttons and actions: Change the date; export
Permission needed: report.view

Cash forecast

What it is for: Week-by-week cash for up to 52 weeks: actual (open invoices and bills), committed (confirmed orders), assumptions typed in
List: columns and filters: Start, Weeks, Scenario, Calculate; assumptions grid (Date, Category, What, Amount); Opening available cash, Closing, Lowest point, Weeks below zero, line chart; weekly table (Actual / Committed / Assumption in and out, Net, Closing); Saved versions
Buttons and actions: Add assumption, Calculate, Save this version, Open a saved version
Permission needed: report.view (calculate, read); journal.prepare (save a version)

Banking > Bank reconciliation

Bank statements

What it is for: Every imported or typed statement and how far reconciliation has got
List: columns and filters: Statement, Bank account, Period, Format, Lines, Opening, Closing, Status (Entered, Imported, Validated, Review required, Duplicate warning, Reconciled), Imported on; N matched. Search
Buttons and actions: Import statement; Reconcile (opens the workspace)
Permission needed: journal.view (read); journal.prepare (import, create)

Statements > Import statement

Import statement wizard

What it is for: Four steps: choose bank account and file, check, review rows, import. Reads CSV, spreadsheet export, camt.053 XML and MT940
List: columns and filters: Step 1 Bank account, optional import profile, file drop zone (5 MB, 5,000 rows); step 2 Statement reference, From, To, Opening balance; step 3 rows Date, Description, Reference, Amount, State (Valid / Seen before); step 4 result
Buttons and actions: Next, Back, Check the mapping, Import, Open the statement, Cancel / Close
Permission needed: journal.prepare (preview and import)

Bank reconciliation > Reconciliation

Bank reconciliation workspace

What it is for: Bank lines left, books right: match, group, split, explain, auto-match, AI assist, validate, submit, approve
List: columns and filters: Header facts (Opening, Statement debits and credits, Closing, Book balance, Difference, matched, suggestions, exceptions); filters (Show, Side, Confidence, Category); statement lines table (Booking date, Reference, Description, Debit, Credit, Match); suggested book entries (Score, Posting date, Document, Evidence, Amount, Difference); Missing book entry panel
Buttons and actions: Accept this match, Unmatch, Group candidates, Split this line, Find match manually, Create entry, Run auto match, AI assist, Validate, Submit for approval, Approve, Return, Certificate, Add line, Details drawer
Permission needed: journal.view / bankrec.view (read); journal.prepare and bankrec.prepare (match, validate, submit); bankrec.approve (approve, return)

Bank reconciliation > Exceptions

Bank exceptions

What it is for: Lines needing a person: no match, ambiguous, amount or date conflict, duplicate, unresolved party, returned item, setup missing, anomaly, timing
List: columns and filters: Line, Exception reason, Category, Assignee, Note
Buttons and actions: Open the details drawer, set exception, category, assignee and note
Permission needed: bankrec.view (read); bankrec.prepare (change)

Bank reconciliation > Rules (tab)

Reconciliation policy and rules (tab)

What it is for: Company-wide matching policy and per-account rules, as shown on the workspace tab
List: columns and filters: Date window, tolerances, bands, AI and second-approver switches; rules list
Buttons and actions: Edit policy
Permission needed: bankrec.view / bankrec.configure

Bank reconciliation > Mapping studio (tab)

Mapping studio

What it is for: Drawn in the design but disabled: column mapping is done in Bank import profiles
List: columns and filters: Disabled tab
Buttons and actions: None
Permission needed: n/a

Reporting > Trial Balance (report engine)

Trial balance (report)

What it is for: Opening, period movement and closing per account, debits equal credits
List: columns and filters: Account code, Account name, Opening debit / credit, Period debit / credit, Closing debit / credit; filters Accounts, Account range, Classes, Journal types, Dimensions, Currency; comparison
Buttons and actions: Drill into General Ledger
Permission needed: report.view

Reporting > Profit & Loss, Balance Sheet, Cash Flow

Financial statements

What it is for: Statements on configured rows: P&L (with comparison column), Balance sheet as at a date (includes the period's profit, assets = liabilities + equity), Cash flow (direct method, must explain the bank)
List: columns and filters: Label, Amount, Comparison (P&L); filters Period, Entries, Amounts in, Dimensions, Currency
Buttons and actions: Drill into General Ledger from a row
Permission needed: report.view

Reporting > General Ledger, Journal Register, Day Book, Bank Book, Cash Book, Customer / Vendor ledgers and balances, Reversed entries

Ledgers and books

What it is for: Transaction-level reports with running balances and links back to the source
List: columns and filters: General Ledger: Posting date, Voucher, Journal, Account, Description, Dimensions, Debit, Credit, Running balance (paged); Bank / Cash book per account; Customer and Vendor ledger and balance summary
Buttons and actions: Open the source document
Permission needed: report.view

Reporting > Tax Return Summary, Tax Detail, Reverse Charge

Tax reports

What it is for: VAT by treatment and side as a return is filed, every line behind it, and reverse-charge purchases
List: columns and filters: Summary: Side, Tax code, Treatment, Net, Tax, Recoverable; Detail: Date, Document, Customer / supplier, Tax registration, Tax code, Rate, Net, Tax; Reverse charge: Date, Document, Supplier, Net, Tax; filters Period, Currency
Buttons and actions: Export, drill to the document
Permission needed: report.view

Reporting > Cost Centre / Profit Centre / Department / Project / Branch P&L

Management P&L by dimension

What it is for: Income and expense by dimension value; lines with none are shown as 'Not set'
List: columns and filters: Code, Name, Income, Expense, Result; filters Period, Entries, Amounts in, Dimensions
Buttons and actions: Drill to the ledger of a value
Permission needed: report.view

Reporting > Realized / Unrealized Exchange Differences, Journal Audit

Exchange and audit reports

What it is for: Realised and unrealised FX differences; Journal Audit shows who created, changed or posted an entry
List: columns and filters: Columns per report (documents, rates, gain or loss; audit trail)
Buttons and actions: Export
Permission needed: report.view; audit.view for Journal Audit

Taxes > open a tax

Tax code record

What it is for: One tax code and its rate windows
List: columns and filters: Tax name, Description, Arabic name, Applies to, Tax scope, Treatment, Recoverable percent, Country, Reverse charge, Import, Exemption reason, Status; Rates over time (Rate, From, To)
Buttons and actions: Save, New rate, Save rate, Discard
Permission needed: reference.manage

Taxes > Install a country's taxes

Install a tax pack

What it is for: Adds the standard tax codes of AE, SA, BH, OM, QA or KW with their effective-dated rates
List: columns and filters: Country list with name and number of codes
Buttons and actions: Install
Permission needed: reference.manage

Fiscal positions > open a position

Fiscal position record

What it is for: Tax and account substitutions and who the position applies to
List: columns and filters: Code, Position name, Arabic name, How it is applied, Tax country, Registered only, Note, Status; Tax mappings (Instead of / Charge), Account mappings, Customers
Buttons and actions: Save, Add a substitution, Remove
Permission needed: reference.manage

Administration > Applications

Finance Features (switches)

What it is for: A company may turn off 13 optional parts of Finance; Journals and Periods are always on
List: columns and filters: Switch, label, help, route and menu owned, protected flag
Buttons and actions: Propose a change with a reason, review, approve or reject (second person), roll back
Permission needed: apps.configure (propose); apps.config.approve (decide)

Finance Fields (switches)

What it is for: Make five fields Required, Optional, Hidden or Read-only: payment reference, credit override evidence, dispute expected date, accrual reference, treasury instrument notes
List: columns and filters: Field, applies to, mode choices
Buttons and actions: Propose, approve, reject, roll back
Permission needed: apps.configure / apps.config.approve

Updated 3 October 2026